Administrative and Shipping Assistant
WP Developments, Inc.Position Overview WP Developments is seeking a highly organized, detail-oriented, and trustworthy Administrative & Shipping Assistant to provide direct support to senior leadership while assisting with daily shipping and logistics operations. This position requires a dependable, resourceful individual who can manage multiple priorities, handle confidential business information with the highest level of discretion, and take initiative without constant supervision. The ideal candidate is proactive, adaptable, and capable of working in a fast-paced environment where responsibilities may vary from day to day. Key ResponsibilitiesExecutive & Administrative Support Provide direct administrative support to senior leadership. Handle sensitive and confidential company, employee, financial, and business information with professionalism and discretion. Assist with scheduling, correspondence, document preparation, and general administrative responsibilities. Organize and maintain company records, files, and important documentation. Assist with special projects and assignments from senior leadership. Coordinate with internal departments, vendors, and outside business contacts as needed. Follow up on outstanding tasks and ensure deadlines are met. Anticipate administrative needs and proactively identify solutions. Assist with additional administrative and operational responsibilities as assigned. Shipping & Logistics Support Set up, prepare, and coordinate outgoing customer shipments. Generate shipping labels, arrange freight shipments, and schedule carrier pickups. Prepare shipping documentation, including bills of lading and other required paperwork. Communicate with shipping carriers and freight companies to coordinate shipments and deliveries. Track shipments and assist with resolving shipping delays, discrepancies, or issues. Maintain accurate shipping records and ensure shipment information is entered correctly. Coordinate with production, sales, and shipping personnel to ensure orders are shipped accurately and on time. Assist with establishing, organizing, and improving shipping procedures to increase efficiency. Perform additional shipping and logistics tasks as needed. Qualifications Previous administrative, office, or shipping experience preferred. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to maintain strict confidentiality and exercise sound judgment. Comfortable working directly with company executives and handling sensitive matters. Proficiency in computers, email, Microsoft Office, and general business software. Ability to quickly learn shipping software, freight coordination procedures, and internal systems. Strong problem-solving skills and the ability to work independently. Ability to manage multiple responsibilities and adapt to changing priorities. Reliable, punctual, and accountable. Willingness to take initiative and assist wherever needed. Ideal Candidate We are looking for someone who: Demonstrates exceptional trustworthiness and discretion when handling confidential information. Takes ownership of responsibilities and follows through without constant reminders. Is proactive and looks for ways to make leadership and daily operations more efficient. Has excellent attention to detail and takes pride in accuracy. Can adapt quickly, prioritize effectively, and remain organized under pressure. Is comfortable handling a variety of responsibilities and learning new processes. Understands the importance of professionalism, accountability, and good judgment. Is a team player who is willing to step in wherever needed to support the company. Confidentiality & Non-Disclosure Agreement This position will have access to sensitive and confidential company information, including matters involving business operations, personnel, financial information, proprietary processes, and strategic initiatives. Signing a Non-Disclosure Agreement (NDA) is a mandatory condit…