Administrative and logistic assistant
Groupe GPS SASWe are looking for an Administrative and logistic assistant to join our team and provide administrative support to our organization. You will be under the supervision of the COO Amerique. Main activities :Administrative support for transportation, accounting Missions: · General Organize and respond to emails following the tasks (shipping, receiving, invoicing, time keeping) in a timely manner Report activity to management and file documents on the server. · Transports : Prepare and place transportation orders in accordance with operational requirements. Coordinate and follow up transport bookings with carriers and internal stakeholders. Monitor order status, delivery schedules, and supporting transport documentation. · Invoicing : Enter direct-deposit payments and recurring charges, including staffing costs, fixed expenses, rent, rentals, and other approved expenditures. Review invoices for completeness, accuracy, required approvals, and consistency with purchase orders or supporting documents. Post approved supplier invoices in SAP and maintain accurate accounting records. Follow up with suppliers and internal departments on missing, blocked, overdue, or disputed invoices. Perform routine controls and support the timely resolution of invoice discrepancies. · Replacement site admin : Be the back up of the site admin in case it is absent. Core duties and responsibilities include the following. Other duties may be assigned. Expected Skills : Administration Have good command of company’s software program Ability to read and interpret documents Ability to write reports and correspondence Ability to speak effectively One year’s experience Social skills : Reactivity Consistency Organization Job Type: Full-time Pay: From $20.00 per hour Expected hours: 40.0 per week Benefits: 401(k) Dental insurance Health insurance Paid time off Education: High school or equivalent (Preferred) Experience: Administrative: 2 years (Required) Work Location: In person