Administrative Analyst

Overview We are seeking a highly organized, detail-oriented Administrative Analyst with previous inventory management, retail management, or operations experience to support and oversee various administrative and operational functions across multiple departments. The ideal candidate will have a strong understanding of inventory control, inventory reconciliation, retail operations, purchasing, reporting, and general business processes. We are looking for someone who is comfortable working with inventory systems, analyzing data, identifying discrepancies, and helping improve operational efficiency. This position requires someone who can take ownership of responsibilities, recognize potential issues before they become problems, and work independently in a fast-paced environment. The successful candidate will balance administrative responsibilities with hands-on inventory oversight, reporting, and operational support. Key Responsibilities Inventory Management & Retail Operations Monitor and maintain accurate inventory records across multiple accounts and departments. Monitor inventory levels, product movement, receiving, and shipment activity. Review inventory reports to identify aging products, shortages, overages, and potential inventory concerns. Assist with inventory organization, stock control, and order processing. Maintain product drop lists and inventory tracking documents. Identify opportunities to improve inventory accuracy and operational efficiency. Support retail and wholesale operational processes. Data Analysis & Reporting Review and analyze inventory, sales, and operational reports to identify trends and discrepancies. Analyze client inventory reports and assist with inventory reconciliation. Review sales data and reporting to identify opportunities, concerns, and performance trends. Confirm pricing, discounts, taxes, and invoice accuracy. Monitor client menus and online platforms for aging inventory, pricing concerns, and missing information. Create and maintain reports, spreadsheets, and operational tracking tools. Administrative Support Answer incoming phone calls and greet visitors professionally. Maintain organized filing systems, records, and internal documentation. Assist department managers with administrative tasks and daily operational needs. Maintain office supplies and general office organization. Keep breakroom and shared areas stocked and organized. Accounting & Business Support Assist with audits, documentation, and internal compliance processes. Communicate with vendors regarding orders, invoices, and operational issues. Support month-end sales invoicing processes. Qualifications & Experience Required Experience: 3–5 years of previous experience in inventory management, retail management, inventory control, or business operations. Hands-on experience monitoring inventory levels, reconciling inventory, and identifying inventory discrepancies. Understanding of retail or wholesale operations, including receiving, stocking, ordering, and product movement. Strong analytical skills with the ability to review reports, identify trends, and recognize inconsistencies. Experience managing multiple responsibilities and working independently. Additional Qualifications: Experience with inventory management systems, POS systems, or inventory tracking software. Proficiency in Microsoft Office and Google Workspace, particularly Excel and Google Sheets. Strong organizational skills and exceptional attention to detail. Ability to communicate professionally with vendors, employees, clients, and management. Strong problem-solving skills and the ability to identify and implement process improvements. Accounting, invoicing, or financial reporting experience is beneficial. Cannabis industry, retail, wholesale, or distribution experience is a plus. What We Are Looking For We are looking for someone who is proactive, dependable, and takes ownership of their work. The ideal candidate will have practical experience manag…

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