Admin & Fiscal Support Specialist

Description Title: Admin & Fiscal Support Spec Position Number: 0097448T Hiring Unit: UH AT WEST OAHU, UH AT WEST OAHU, UH AT WEST OAHU Location: UH West Oahu Date Posted: 0/25/2026 Closing Date: 10/09/2026 Band: A Salary : salary schedules and placement information Full Time/Part Time: Full-Time Month: 11-month Temporary/Permanent: Temporary This position is responsible for supporting a federally funded Department of Justice Bureau of Justice Assistance and the Hawaii Department of Law Enforcement Office of Homeland Security grants that seek to build, train and implement school and campus Behavioral Threat Assessment Teams. In addition, school/campus communities will have access to a research expert and subject matter expert who will build additional capacity and sustainability for school-based threat assessment practices. The Administrative Specialist of the Hawaii State Targeted Violence Prevention (STOP)-Threat Assessment Team Training and Community Capacity Building Project will assist team leadership with all fiscal responsibilities of the grant. Duties and Responsibilities (*Denotes Essential Functions): Responsible for support services in fiscal and operational functions in support of the U.S. Department of Justice Bureau of Justice Assistance grant. Administer grant/contract, post award, in accordance with applicable laws and regulations in compliance with agency requirements. Perform procurement functions, i.e., preparation of requests for quotations, purchase orders, contracts, and proposal/bid/technical specifications, ensuring all purchases are in compliance with Federal, State, and University guidelines and procedures. Advise faculty and staff on appropriate Federal, State and UH policies and procedures on fiscal and personnel issues. Assist Program leadership with the preparation of grant proposals, project reports, as well as grant budget modifications to include in online submissions of reports. Assist senior personnel in the performance of detailed and routine work, e.g., manually tracking grant subaccounts or perform or assist with reviews and analyses to provide information. Prepare reports and review timelines to assist the Program leadership in meeting project deadlines and commitments. Prepare and review travel requests and documents using Kuali system and completion reports for project faculty, staff and visitors, ensuring appropriateness, correctness and compliance with established policies and procedures. Initiate, review and ensure correctness of documents and other paperwork for hiring personnel, including temporary hires and casual hires, and student assistants. Analyze, develop, review, or administer management or administration of purchasing, travel, and procurement in collaboration with Grants Administrator. Independently perform complex application of UH, RCUH, and U.S. DOE financial requirements in procurement and purchasing involving application of policies, regulations, accepted methods, and practices. Apply methods, techniques, and principles of the specialty area in Kuali, SuperQuotes, UH Foundation and RCUH procurement policies & procedures. Assist with research to meet procurement guidelines and compliance. Liaison with Fiscal Office, Human Resources, UH Foundation, and RCUH in maintenance of budgets, personnel matters, scholarships, and other administrative activities. Prepare fiscal reports and records necessary for budget preparation and periodic operational status reports for grants, contracts and post awards Maintain database of files, data, and records for operational reports and grant reports. Other duties as assigned Minimum Qualifications: Possession of a baccalaureate degree in Accounting, Business Administration, Public Administration, or related field and two (2) years of progressively responsible professional experience with responsibilities for business administration; or any equivalent combination of education and/or professional work experience which provides the required…

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