Admin & Fiscal Support Spec

Description Title: Admin & Fiscal Support Spec Position Number: 0096697T Hiring Unit: OFFICE OF THE PROVOST, OFFICE OF GLOBAL ENGAGEMENT, STUDY ABROAD CENTER Location: UH at Manoa Date Posted: October 30, 2026 Closing Date: November 17, 2026 Band: A Salary : salary schedules and placement information Full Time/Part Time: Full-time Month: 11-month Temporary/Permanent: Temporary Duties and Responsibilities 1. *Assists with the day-to-day fiscal and administrative operations of the Study Abroad Center, including reviewing, processing, and tracking financial transactions and student accounts for multiple study abroad programs worldwide. 2. *Serves as a primary fiscal point of contact with university units (Cashier's Office, Financial Aid, Disbursing, Fiscal Administrators), faculty, and international partners. 3. *Establishes, monitors, and maintains student accounts within the Banner student information system, tracking timely payments, processing financial obligation holds, and ensuring prompt posting of fees for overseas disbursements. 4. *Manages accounts receivable functions, ensuring the accurate, timely transfer and control of student deposits and funds from the UHM financial system to overseas program processing. 5. *Reviews, prepares, and executes all revenue and expenditure documents, including deposits, procurements, travel requests, grants, and scholarships in compliance with UH, and State policies. 6. *Calculates, audits, and processes timely student reimbursements or charges resulting from foreign currency exchange fluctuations after final overseas institutional payments are settled. 7. *Coordinates timely international wire transfers and foreign currency payments to overseas institutions, ensuring appropriate conversion rates and adherence to strict pre-program deadlines. 8. *Coordinates, reviews, and executes annual travel requests, travel completions, and advance funding requests for faculty and staff, collaborating closely with UHM fiscal offices. 9. *Prepares, reviews, and analyzes financial ledgers, internal cash flow projections, accounts receivable ledgers, and budget status reports for the Center's management. 10. *Provides technical guidance, policy interpretation, and fiscal recommendations regarding UH compliance and administrative requirements to the Center Director and Principal Investigators. 11. *Advises study abroad students and parents on financial procedures, estimated program costs, and assists financial aid recipients with promissory notes and disbursement problem-solving. 12. *Maintains the Center's student enrollment database, tracks study abroad insurance agreements/premiums, and coordinates vendor payments for website domain and webmaster operations. 13. Additional responsibilities may include participating in vendor inquiries, managing collections for delinquent accounts, and conducting institutional visitations to support and strengthen global partnerships. 14. *Applies knowledge of the Family Educational Rights and Privacy Act (FERPA) and relevant privacy frameworks to process, store, and share student records securely, safeguarding sensitive information during daily administrative operations and interdepartmental communications. 15. Other duties as assigned. Denotes Essential Function Minimum Qualifications 1. Possession of a baccalaureate degree in Accounting, Business Administration, Communications, Liberal Arts, or related field and two (2) years of progressively responsible professional experience with responsibilities for accounting or fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 2. Functional knowledge of principles, practices and techniques in the area of accounting and fiscal administration demonstrated by knowledge, understanding and ability to apply concepts, terminology. 3. Functional knowledge and understanding of principles, theories, f…

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