Admin Asst II-Transportation & Facilities

Interested candidates must apply online through the ARPS Career Site: https://jobs.redroverk12.com/org/4125/opening/204499ADMINISTRATIVE ASSISTANT IITransportation / Facilities DepartmentDistinguishing CharacteristicsThe Administrative Assistant II performs and initiates varied clerical and analytical duties requiring the exercise of independent judgment and confidentiality. Responsibilities span all areas of transportation, security, receptionist, scheduling, and maintenance operations. Work is performed independently or under the general supervision of the Director of Facilities and the Transportation & Maintenance Coordinators. This position carries a broad portfolio of responsibilities, many of which require close attention to detail.This is a Unit B, Full-Year position in the Amherst-Pelham Educators Association (APEA).QualificationsEducation: High school diploma or equivalent.Experience: 35 consecutive years of similar work experience, including 23 years as an administrative assistant to a Director-level position or above.Licensure: Valid Massachusetts Drivers License.Technical Knowledge: Understanding of vehicle maintenance and repair. Demonstrated computer literacy, including proficiency in Word, Excel, and photo and email programs.Communication: Clear and responsive written and verbal communication skills, with the ability to overcome communication barriers.Teamwork: Ability to work as a team player with individuals at all levels, maintaining a positive and supportive attitude. Ability to work independently in a fast-paced, multi-functional office, paying attention to detail while exercising sound judgment and confidentiality in situations such as dispatching during emergencies or crises while coordinating with seven school offices and the Amherst Police and Fire Departments.Initiative: Ability to support administration and/or take independent action with a high degree of initiative when solving complex problems such as bus accidents, out-of-town breakdowns, emergency early releases, boiler malfunctions, electrical problems, and plumbing failures.Transportation Knowledge: 35 years of background in transportation, including knowledge of local streets and hazards.Adaptability: Willingness and ability to independently learn new programs and software.PreferredKnowledge of, or experience with, Versa Trans RP transportation software, PowerSchool student database software, Velocity security software, Sherpa work order software, and Aesop and VeriTime attendance software.Bilingual and bicultural candidates are encouraged to apply.* * * * * *The following is a more detailed description of many of the functions fulfilled by this position.Transportation FunctionsDispatchPrimary dispatcher for Transportation and Maintenance, covering bus and van routes, drivers, and maintenance technicians.Ensure office coverage of phones and radios throughout the workday.Multi-task with phones, radios, computer data, and walk-ins, switching priorities at a rapid pace to assist school offices and drivers with emergency situations.Dispatch SupportUpdate and maintain the Transportation student phone list, PowerSchool student transportation fields, Emergency Student List, and Student Alert Cards for buses at all schools.Prepare and disseminate bus and van run information to other school departments.SchedulingPrepare and maintain the calendar for field trip distribution for all schools.Coordinate the bus schedule calendar for athletic trips.Route PlanningCreate and maintain bus routes, including preparing documents for bid.Use Amherst GIS and Google Maps for updating maps in Versa Trans RP software.Update all weekly van runs in Excel.Collect student data and create bus routes for Smith and Franklin Technical Schools.Update and verify accuracy of Versa Trans RP software, including resolving issues concerning street name and address discrepancies.Work with the IS Department on the SIF information transfer from PowerSchool into Versa Trans RP.Regulation…

View the full posting and apply