Accounts Payable & Vendor Compliance Specialist
McFarland ConstructionNOW HIRING: Accounts Payable & Vendor Compliance Specialist - Commercial Construction — Design/Build
LOCATION: Charlotte NC
EXPERIENCE: 3+ Years Commercial PM
MARKETS: Mission Critical, Financial, Health, Energy & More
About McFarland Construction
McFarland Construction is a full-service commercial construction firm specializing in general contracting, design/build, and construction managemen
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t services. We deliver high-quality projects across a wide range of markets, including Financial Services, Life Sciences, Healthcare, Energy, Mission Critical, and the Public Sector.
Founded in 2010, McFarland has grown to become the largest African American-owned general contractor in the Carolinas. Headquartered in Charlotte, NC, with regional offices in Raleigh, NC, and Indianapolis, IN, we serve clients throughout the Southeast and Midwest, including North Carolina, South Carolina, Indiana, Georgia, Virginia, Tennessee, Florida, and Oklahoma, and we continue to expand our footprint.
We're proud to be recognized among ENR’s Top Contractors Nationally, in the Southeast, and the Midwest. Our team has also earned rankings as the #33 Top General Contractor in North Carolina, #18 Largest General Contractor in Charlotte, #3 Fastest-Growing Private Company in the region, and one of Charlotte’s Best Places to Work.
Our growth is grounded in three core values: Community, Commitment, and Collaboration. We invest in the communities where we build and foster a strong internal community where our people are valued and supported. We follow through on our promises to our clients and partners, and we believe the best outcomes come from teams that work together openly and share accountability.
We look for people who are Humble, Hungry, and Smart: individuals who put the team first, bring drive and initiative, and use good judgment in how they work with others. If that describes you and you want to be part of a dynamic, fast-growing company, McFarland Construction is the place for you. Join us and help shape the future of construction.
Job Summary
The Accounts Payable & Vendor Compliance Specialist is responsible for the accurate and timely
processing of vendor and subcontractor invoices, disbursements, and vendor account
maintenance in support of McFarland Construction's project and corporate accounting
operations. In addition, this role owns vendor compliance across all active projects ensuring lien
waivers are collected from subcontractors and sub-tier vendors, preparing and distributing
Notices of Contract and related legal documentation, and maintaining the compliance records
needed to minimize McFarland's lien and payment risk. The position works alongside both the
Accounting and Project Management teams and requires close attention to detail, strong
organizational skills, and the ability to collaborate effectively with vendors and subcontractors
across multiple offices and jobsites.
Key Responsibilities include:
Invoice & Payment Processing
• Review, verify, and process vendor and subcontractor invoices received through Procore,
email, and USPS mail.
• Code invoices accurately to the correct project, cost code, or general ledger (GL) account.
• Collaborate with the project management team throughout the month regarding
subcontractor invoices and pay application status.
• Prepare and process biweekly disbursements via ACH, check, and credit card.
• Research and resolve vendor-related issues, including invoice discrepancies, billing
problems, and contract-related questions.
Vendor Compliance & Lien Risk Management
• Serve as the primary owner of vendor compliance for all active projects, working
alongside AP and Project Management to ensure compliance requirements are met
before payments are released.
• Track, collect, and verify conditional and unconditional lien waivers from subcontractors
and sub-tier vendors in connection with each payment cycle and at final payment/project
closeout.
• Prepare, distribute, and track Notices of Contract and