Accounts Payable Technician II - BU

Position Description The City of Seattle is seeking a qualified applicant to join the Accounting and Budget Services (ABS) Division for an Accounts Payable Technician II (Accounting Technician II-BU) position. The Accounting Tech II position performs a full range of Accounts Payable (AP), Purchase Orders (PO), Credit Card (CC), and related Asset Management (AM) functions. This position requires knowledge of basic accounting as well as the City and departmental procedures and practices, fully engages in the preparation, operation, maintenance, and reconciliation of accounting transactions while ensuring a high level of customer satisfaction. ABOUT US FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet. The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here—at your service. Job Responsibilities Perform a full scope of departmental AP/PO/CC/AM functions including: Create and maintain PO’s, process change orders and requisitions, monitor encumbrances and funds available. Process invoices, lease schedules, special payment requests, travel and training, employee cash advances, and petty cash by creating vouchers or performing uploads in PeopleSoft 9.2 (City Finance System); match source documents (PO, receipt, invoice); and verify pricing for products, services, shipping/freight. Calculate invoice amount and discount, sales tax and use tax as appropriate. Ensure invoice coding is correct, resolve control group's out-of-balance errors, and prepare voucher or journal corrections. Review and reconcile travel and training account. Understand and apply payments correctly to the city’s procurement contracts, and understand the interactions between the A/P system and the city’s contracting management system. Identify costs to be billed back to customer departments and prepare journal entries for interdepartmental billings. Process and approve commercial card transactions. Maintain good internal controls and compliance on the uses of the City's commercial cards. Capitalize assets purchased through APPO system. Assist in training and implementation of new accounting procedures and methods. Ensure transactions processed following the City's policies, guidelines, and procedures. Serve as a backup for other Accounts Payable staff. Qualifications Minimum Qualifications : Two (2) years accounting and/or bookkeeping experience or one (1) year of work experience as an Accounting Technician I. (Or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class.) The most successful candidates will possess the following: Highly motivated self-starter who works well in a continuously changing environment. Ability to perform independently, exercise judgment, and demonstrate solid problem-solving skills. Ability to estimate timelines and resources to accomplish a task, effectively monitor progress, and make frequent status reports. Strong organizational skills and attention to details. Results oriented, able to handle multiple priorities, and success in a fast-paced environment with varied accounting responsibilities. Strong interpersonal and communication skills. Demonstrate excellent collaboration as well as oral and written communication. Commit and dedicate to daily work. Be responsible and accountable. Take pride in the accuracy, quality, and completeness of work. Working knowledge of PeopleSoft financial system, Microso…

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