Accounts Payable Specialist (US, Remote)

Reports to: Controller Department: Finance Location: This is a fully remote U.S.-based position. Candidates must reside and work in one of the following states due to tax and compliance requirements: AR, AZ, CA, CO, FL, GA, ID, IL, LA, MD, MO, NC, NJ, NV, NY, OH, TX, VA, WA, WI, or WY. FLSA Classification: Salaried, Exempt Compensation: This position has geographic-based pay ranges. Final compensation and geographic tier placement are determined based on the candidate's primary work location, skills, experience, and qualifications. Tier 1 (Higher Cost Markets): $58,000 - $69,000 Tier 2 (National Markets): $53,000 - $63,000 Tier 3 (Lower Cost Markets): $48,000 - $56,000 About the Company Paleovalley and Wild Pastures were born from a simple but radical idea: real food can heal — people, animals, and the planet. When Paleovalley co-founders Autumn and Chas Smith saw how industrialized food was affecting human health and the health of the land, they refused to play along. Autumn’s own journey of healing through nutrient-dense foods lit a fire that became Paleovalley. From there, the mission grew roots, sprouted wings, and eventually expanded into Wild Pastures to bring regeneratively raised meats directly to families nationwide. Today, Paleovalley crafts deeply nourishing snacks and supplements made with organic ingredients and honorable sourcing. Wild Pastures connects small American farmers practicing regenerative agriculture with customers who believe better food is worth fighting for. Every product, every partnership, and every decision is guided by a commitment to real ingredients, regenerative practices, and the belief that health is built from the soil up. We’re a team of grounded doers, curious thinkers, bold builders, and warm humans who like to laugh while doing meaningful work. We're growing quickly, fueled by purpose and a shared desire to repair the food system one thoughtful choice at a time. If you feel energized by impact, drawn to mission, and ready to join a company rewriting the future of food, we’d love to meet you! About the Opportunity As the Accounts Payable Specialist, you’ll help keep our financial operations accurate, timely, and well controlled by owning key activities across the accounts payable cycle for Paleovalley and Wild Pastures. You’ll work across a multi-entity, inventory-driven environment to process vendor bills, resolve discrepancies, maintain clean vendor records, and support accurate month-end reporting in Acumatica. This is a hands-on role for someone who enjoys bringing order to high-volume details, following issues through to resolution, and partnering closely with Accounting, Supply Chain, Operations and our vendor community. What You’ll Do Ensure timely and accurate vendor bill processing in Acumatica across multiple entities, ensuring bills are recorded in the correct company and supported by appropriate documentation and approvals. Perform three-way matching of vendor invoices, purchase orders, and receipts, investigating and resolving price, quantity, receiving, and other discrepancies with Supply Chain, Operations, and vendors. Manage AP approval workflows, the Acumatica Incoming Documents module, and shared AP inboxes to ensure vendor invoices, bills, and other AP requests are captured, routed, and addressed within established timelines. Review and code non-PO vendor invoices and other expenses to the appropriate entity, general ledger account, warehouse, and other required dimensions while maintaining accurate supporting documentation. Apply and allocate landed costs, including freight, processing fees, discounts, and taxes, to purchase order receipts using the appropriate allocation method. Reconcile the AP subledger to the general ledger, vendor statements, received-not-invoiced purchase accruals, landed cost clearing accounts, and work-in-progress balances; research and resolve reconciling items. Support month-end close by preparing a…

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