Accounts Payable Manager

Job Title: Accounts Payable Manager Location: Tyler, TX Department: Controllership Reports To: Director of Shared Services Direct Reports: AP Specialist Normal Work Schedule: The typical working hours are 7:30 am to 4:00 pm with a 30-minute lunch. Overview of Company Soules Foods is a thriving family-owned food company that has made a positive difference for its customers and consumers for nearly 50 years. Our purpose and promise of Great Food, Made Simple® drives us. Based in Tyler, Texas, the company is a leading national producer of ready-to-eat and ready-to- cook chicken and beef products and is the number one producer of chicken and beef fajitas in the USA. We proudly serve a broad portfolio of great-tasting, high-quality products sold throughout the US via retail, food service distributors, and restaurants. Our wide array of national customers includes prominent organizations such as Walmart, Costco, Sam’s Club, Sysco, and HEB. The company was established in 1975 by John Soules Sr., and the business is now in the second generation of family leadership. The organization has expanded dramatically over the past decade, and with its continued growth, it now has annual sales of approximately $1 billion. The company employs over 2,000 individuals and has three manufacturing facilities in Gainesville, Georgia; Valley, Alabama; and its headquarters in Tyler, Texas. Job Summary The Accounts Payable Manager leads the day-to-day procure-to-pay operation, ensuring vendors are paid accurately, on time, and in line with company policy and internal controls. This role manages the AP team, owns the approval and business decision on new vendors and vendor changes, owns payment runs, and supports month-end close. Approved vendor setups and changes are executed by the Data Compliance team. The role partners closely with Procurement, Receiving, Plant Operations, Treasury, Data Compliance, and the General Accounting team. Qualifications Required Bachelor's degree in Accounting, Finance, or Business, or equivalent experience. 5+ years of accounts payable experience, including 2+ years supervising or leading a team. Solid understanding of three-way match, accruals, reconciliations, and month-end close. Working knowledge of 1099 reporting, sales and use tax, and AP internal controls, including vendor master controls. Hands-on experience with an ERP system. Intermediate to advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP). Preferred Experience in food manufacturing, CPG, or distribution with high invoice volume. Experience implementing AP automation, OCR, e-invoicing, or AI-enabled AP tools. Multi-entity or multi-plant AP experience. Competencies Attention to detail: catches errors before payments go out. Team leadership: develops staff and holds the team to clear standards. Problem solving: gets to the root cause of recurring invoice and vendor issues. Continuous improvement: looks for ways to automate and simplify AP work. Communication: works effectively with vendors, plants, and internal partners. Integrity: protects company funds and confidential vendor and banking data. Key Responsibilities NOTE: This description is not intended to be all-inclusive. An employee may perform other related duties to meet the organization's ongoing needs; these duties are considered marginal. Team leadership Hire, train, coach, and evaluate AP staff; set clear daily and weekly priorities. Balance workloads and cross-train the team to cover peak periods and absences. Build and maintain written desk procedures for every AP process. Serve as the escalation point for complex vendor, invoice, and payment issues. AP operations Oversee end-to-end invoice processing, including PO and non-PO invoices, three-way match, and approval routing. Resolve price and quantity discrepancies with Purchasing, Receiving, and plants. Review and approve weekly payment runs (ACH, check, wire, virtual card) and verify supporting documentation. Manage freight, utility, ingr…

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