Accounts Payable Clerk - Procurement and Payment Services

Accounts Payable Clerk - Procurement and Payment Services Salary: $ 23.63 - $24.72 per hour based on a 35 hour work week Benefits: The University offers generous benefits including paid time off (holidays, holy days and vacation), employer matching contributions to the retirement plan, and tuition benefits for employees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits Location: Procurement and payment Services Position Status: Full-time Hours: Varied Position Number: 020301/30-519 FLSA Status: Non-exempt POSITION SUMMARY: The Accounts Payable Clerk is responsible for the accurate and timely processing of supplier invoices, payments, and employee reimbursements while maintaining compliance with University policies and internal controls. The position serves as a key point of contact for vendor and campus payment inquiries, supports vendor record maintenance, assists with regulatory reporting requirements, and contributes to continuous process improvement initiatives. The role requires strong attention to detail, customer service, and organizational skills. DUTIES AND RESPONSIBILITIES: Reviews, codes, processes, and monitors supplier invoices and payments through Unimarket and related financial systems. Ensures timely and accurate payment by ACH, check, wire transfer, and other electronic payment methods while maintaining compliance with University policies and internal controls. Verifies invoice documentation, purchase orders, approvals, and supporting records to ensure compliance with University policies, IRS regulations, and documentation requirements. Serves as a primary point of contact for vendor and campus payment inquiries. Reconciles vendor statements, resolves discrepancies and outstanding balances, monitors workflow queues and approvals, and supports month-end and year-end accounts payable activities. Assists with annual Form 1099 reporting, audit requests, compliance reviews, testing of accounts payable systems, and implementation of workflow automation tools. Maintains accurate supplier records, supports data cleanup initiatives, and contributes to process improvement and automation efforts that enhance efficiency and accuracy. Completes other duties as assigned. Minimum qualifications: Associate’s degree in accounting, business administration, finance or related field from an accredited educational institution. One to three years of accounts payable, accounting support, bookkeeping, finance, or related business office experience. Experience processing invoices, resolving payment issues, maintaining financial records, and working with financial or enterprise resource planning (ERP) systems. Note: Equivalent combinations of relevant education and accounts payable, accounting support, or business office experience may be considered in lieu of formal education requirements. Preferred qualifications: Bachelor’s degree in accounting, business administration finance or related field from an accredited educational institution. Experience in higher education, knowledge of e-procurement and accounts payable automation platforms, and familiarity with supplier tax documentation and Form 1099 reporting processes. Alternatively, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Knowledge of accounts payable principles, internal controls, purchase order processes, three-way matching, and employee reimbursement practices. Knowledge of vendor tax documentation requirements and Form 1099 reporting processes. Proficiency using Microsoft Excel and financial/accounting software systems. Experience using ERP, e-procurement, and accounts payable automation solutions. Strong customer service, communication, and interpersonal skills. Excellent organizational skills and attention to detail. Strong ana…

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