Accounts Payable Clerk

Position Summary The Accounts Payable Clerk is responsible for processing vendor invoices, maintaining accurate accounts payable records, and ensuring timely payment of company obligations in QuickBooks. This position works closely with the Accounts Payable Manager, Purchasing Department, and vendors to resolve discrepancies and maintain accurate financial records. The ideal candidate is organized, detail-oriented, dependable, and able to manage multiple tasks while maintaining confidentiality and accuracy. Essential Duties and Responsibilities ● Receive, review, code, and enter vendor invoices into the accounting system. ● Match vendor invoices to purchase orders and verify invoice pricing, quantities, freight charges, discounts, and payment terms. ● Identify and resolve invoice discrepancies before processing payments. ● Maintain accurate vendor records, including payment terms and contact information. ● Prepare invoices for approval and payment according to company procedures. ● Review vendor statements and reconcile outstanding balances. ● Research and resolve duplicate invoices, credits, and payment discrepancies. ● Maintain organized electronic and paper accounts payable files. ● Coordinate with Purchasing to verify purchase orders and resolve pricing discrepancies. ● Follow up on outstanding invoices and missing receiving documentation. ● Maintain professional working relationships with vendors and internal departments. ● Assist with month-end closing activities - reconciliations and expense documentation as assigned. ● Maintain accurate records to support audits and financial reporting. ● Assist with filing, scanning, data entry, and other administrative accounting duties. ● Provide backup support for the general office as needed. ● Perform other duties as assigned by the Accounts Payable Manager or management. Qualifications ● High school diploma or equivalent required. ● Previous accounts payable, bookkeeping, or accounting experience preferred. ● Experience with QuickBooks and Microsoft Excel preferred. ● Strong data-entry skills and attention to detail. ● Ability to organize, prioritize, and complete assignments within established deadlines. ● Strong written and verbal communication skills. ● Ability to identify discrepancies, research problems, and follow through on resolutions. ● Ability to maintain confidentiality regarding company financial information. ● Ability to work independently while following established procedures and management direction. This position is an on-site office position requiring regular coordination with accounting, purchasing, warehouse, and other company personnel. The role requires access to the company's QuickBooks, purchasing records, invoices, and related documentation. Pay: $18.00 - $20.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Work Location: In person

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