Accounts and Purchasing Coordinator

Company Overview Children’s Advocacy Center of the Bluegrass works to reduce trauma for children affected by sexual abuse and support their healing in a safe, nurturing environment. The Center coordinates agencies involved in investigations and provides education to professionals and the public. Job Duties: Administrative Support Provide general administrative and clerical support to the Operations Director and Executive Director including filing, copying, etc. as needed. Assist with management of employee files (e.g. keep track of employee hours, monitor employee PTO accruals and leave requests). Financial Responsibilities Prepare all invoices for payment via bill.com. Monitor outstanding invoices and follow up on any account issues. Reconcile and code all credit card transactions along with receipts. Make bank deposits. Reconcile Medicaid payments. Maintain accurate financial records and filing systems. Generate financial reports as requested. Purchasing Monitor inventory levels and reorder cleaning supplies, office supplies, snacks, and drinks. Coordinate with internal departments regarding purchasing needs. Answer vendor and employee inquiries regarding payments and orders.Resolve discrepancies involving orders, invoices, or deliveries. Assist with expense tracking. Assist with delivery of product (i.e. putting away supplies, breaking down boxes, etc.) Education and Experience Associates Degree or equivalent experience required, Bachelor’s degree preferred. Knowledge of administrative and clerical procedures. Competency in work with computers, relevant software applications, standard office machines, and equipment. Ability to train others when needed. Experience in accounting, bookkeeping, purchasing, or similar administrative role. Knowledge of client/stakeholder service principles and practices. Proficiency in Excel. Key Competencies Outstanding attention to detail and strong organizational/problem solving capabilities. Ability to manage multiple projects and produce visible results. High level of accuracy and attention to detail. Written, verbal and interpersonal communication skills requiring tact and diplomacy; emotional resilience coupled with compassion for the children and families the Children’s Advocacy Center of the Bluegrass serve. Capable of committing to the mission of the Children’s Advocacy Center of the Bluegrass and the complexities of the child advocacy arena. Confident self-starter, ability to work independently and collaboratively as part of a small team. Unimpeachable ethics and professional presentation. Customer service orientation, initiative, reliability, and stress tolerance. Pay: $24.00 per hour Expected hours: 15.0 – 20.0 per week Benefits: 401(k) Work Location: In person

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