Accounting & Purchasing Assistant

Join a Team That Makes Technology Work for People At Reference Audio Video & Security, we design and install technology solutions that enhance the way our customers live and work. From residential smart home systems to commercial audio, video, and security solutions, our success depends on exceptional teamwork behind the scenes. We're looking for a highly organized, detail-oriented Accounting & Purchasing Assistant to join our Administrative Team. This role is ideal for someone who enjoys coordinating moving parts, working with vendors and team members, and ensuring projects are completed accurately from purchase order to final invoice. If you're proactive, thrive in a fast-paced environment, and take pride in delivering outstanding customer service, we'd love to meet you. What You'll Do As our Accounting & Purchasing Assistant, you'll play a critical role in helping projects move smoothly from sale to completion by: Reviewing project proposals and verifying material requirements. Creating purchase orders and placing orders with vendors. Tracking material deliveries and coordinating product logistics. Maintaining and updating pricing information and company price books. Collaborating with sales, design, and installation teams to keep projects on schedule and on budget. Accounting & Administration Generating timely and accurate invoices for projects and service work. Reviewing project material and labor usage to ensure accurate billing. Assisting with customer account collections and payment follow-up. Accounts Payable (AP) Processing Supporting process improvements that increase efficiency and accuracy. Participating in team meetings and contributing ideas for continuous improvement. Customer Experience Proactively identifying and resolving issues that could impact project success or customer satisfaction. Communicating clearly and professionally with team members, vendors, and customers. Helping ensure every customer receives an exceptional experience with our company. What Makes You a Great Fit We're looking for someone who is: Highly organized and detail-oriented. Able to manage multiple priorities without losing focus. Comfortable working independently and taking initiative. A strong communicator with excellent written and verbal skills. Customer-focused, professional, and positive. Adaptable and able to respond effectively when priorities change. A collaborative team player who enjoys helping others succeed. Preferred Qualifications Experience with QuickBooks Previous experience in purchasing, accounting, invoicing, or administrative support. Experience coordinating projects, materials, or vendor relationships. Strong computer and software skills with the ability to learn new systems quickly. Why Join Reference? At Reference Audio Video & Security, you'll be part of a team that values: ✅ Integrity and accountability ✅ Continuous learning and personal growth ✅ Teamwork and collaboration ✅ Exceptional customer experiences ✅ Taking ownership and making a difference Your work will have a direct impact on project success, operational efficiency, and customer satisfaction. Location On-Site Davenport, Iowa Ready to Apply? If you're an organized professional who enjoys keeping projects moving, solving problems, and supporting a great team, we'd love to hear from you. Pay: $23.00 - $27.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Willing to undergo a physical and drug screening? How many years of Quickbooks experience do you have? Education: Associate (Required) Experience: Accounting: 1 year (Preferred) Ability to Commute: Davenport, IA 52807 (Preferred) Work Location: In person

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