Accounting & Order Management Specialist

Accounting & Order Management Specialist Location: Shawnee, KS Job Type: Full-Time, In Office Compensation: $24-$26 per hour, depending on experience About the Role We are seeking a highly organized, detail-oriented Accounting & Order Management Specialist to support both our accounting and customer order processes. This is a hands-on role responsible for helping ensure transactions are entered accurately, customer orders move through the business efficiently, vendor invoices are processed correctly, and issues are identified and resolved before they create delays. The ideal candidate is comfortable working in an ERP system, enjoys detailed transactional work, and can coordinate across accounting, sales, production, shipping, and customer-facing teams. This role is a good fit for someone who enjoys owning the administrative details that keep a business running smoothly. Key Responsibilities Order Management Receive, review, and enter customer purchase orders and sales orders. Verify pricing, quantities, customer information, payment terms, shipping instructions, and other order details for accuracy. Maintain accurate sales order information within the ERP system. Monitor open orders and help ensure orders progress from entry through production, fulfillment, shipment, and invoicing. Communicate internally regarding shortages, order changes, estimated ship dates, and other issues affecting customer orders. Coordinate with production, warehouse, shipping, sales, and customer service teams as needed. Maintain tracking information and supporting order documentation. Assist with customer order changes, discrepancies, returns, credits, and other administrative issues. Help identify and resolve issues that could delay shipment or payment. Maintain organized and accurate customer order records. Accounts Payable Enter vendor invoices into the accounting system accurately and on time. Match vendor invoices against purchase orders, receiving records, and other supporting documentation. Investigate invoice discrepancies and coordinate with purchasing, receiving, or vendors to resolve issues. Maintain complete and organized AP documentation. Assist with vendor account reconciliations and statement review. Support preparation of vendor payments and AP reporting. Ensure invoices are properly coded and routed for approval. Help maintain accurate vendor records. Accounting & Administrative Support Assist with invoice generation and other order-to-cash administrative processes. Support accounts receivable follow-up and customer account research when needed. Research transaction discrepancies and provide supporting documentation. Assist the accounting team with month-end activities and other transactional accounting responsibilities. Help improve processes, documentation, and standard operating procedures related to order management and accounting. Provide backup support for other accounting and operations functions when necessary. Qualifications 2+ years of experience in accounting, accounts payable, order management, customer operations, bookkeeping, or a related role preferred. Strong attention to detail and commitment to accuracy. Comfortable working with ERP or accounting software. Experience with Sage 100 is a plus . Strong Microsoft Excel skills. Ability to manage multiple priorities and follow transactions through completion. Strong written and verbal communication skills. Comfortable working across multiple departments to resolve issues. Ability to recognize discrepancies and proactively investigate problems. Strong organizational and documentation skills. What We Are Looking For We are looking for someone who: Takes ownership of their work and follows issues through to resolution. Is highly accurate and notices when something does not look right. Is comfortable asking questions and investigating discrepancies. Can balance recurring transactional work with unexpected operational issues. Communicates clearly with accounting, operations, s…

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