Accounting & Operations Manager

The Accounting and Operations Manager is responsible for overseeing the financial operations and ensuring the accuracy, integrity, and reliability of Proven IT Colorado financials. This role leads the Colorado team and reports to the VP of Finance at Proven IT. The Accounting and Operations Manager maintains standards, policies, and procedures for financial reporting, inventory management, and regulatory compliance in Colorado. They prepare and reviews financial reconciliations and reports by collecting, analyzing, and summarizing financial data. In addition, this position leads strategic planning related to accounting and operational policies, maintains robust internal controls, and provides timely, actionable financial insights to management to support informed decision-making.

Job Description

• Establishes expectations, implements, and maintains systems, procedures, and policies to ensure adherence to company guidelines.
• Analyze, apply, and improve accounting policies, procedures, controls, and principles.
• Manages monthly closing of financial records and posting of all month end journal entries.
• Preparing and/or reviewing appropriate ledger entries and reconciliations.
• Reviews financial discrepancies by collecting and analyzing account information.
• Reviews income statement trends to ensure the accuracy of monthly financial statements.
• Oversee inventory, including costing, FIFO/LIFO (as applicable), and valuation.
• Ensure accuracy of inventory records through cycle counts and physical inventories working with the team in Colorado.
• Analyze inventory variances (usage, scrap, obsolescence, and shrinkage)
• Establish and enforce inventory control policies and procedures
• Establishes and administers tax policies and procedures.
• Prepares and files sales tax returns and ensure taxes are paid properly and on time.
• Manage preparation of annual 1099 tax reporting for necessary vendors.
• Provides accounting assistance to all staff; responds to financial questions/concerns to meet business needs; assist other departments as they develop strategies, establish objectives, and make decisions that could have a financial impact on the business.
• Works with external auditors and provides needed information for annual audits.
• Additional duties as assigned.

Job Requirements:

• Bachelor’s degree in accounting or related field 
• 5 plus years of accounting and operations experience 
• Knowledge of generally accepted accounting principles
• Previous leadership experience and skills
• High level of efficiency, accuracy, and attention to detail 
• Strong analytical, problem-solving and time management skills
• Excellent communication skills
• Expert in Microsoft Excel 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

While performing the duties of this job, the employee uses his/her hands to finger, handle or feel objects, tools or controls; reach with hands and arms; stop, kneel, or crouch. The employee must be able to lift up to 50 pounds regularly. The employee uses computer and telephone equipment. The employee must be able to sit for long periods of time.

Benefits

GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits through Cigna. Health options include a choice of 2 PPO plans, or a High Deductible Health plan. In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness and accident coverage, short-term disability insurance, supplemental life and pet insurance.

EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.

EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.

EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions. 401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.

FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.

PAID TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off.

FAMLI LEAVE: Proven IT and the state of Colorado offer a parental leave program for medical, family and safe leave needs for up to 12 weeks in a year.

Proven IT Colorado dba PDS is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or accommodation during the hiring process, please contact us.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.