Accounting Manager

Schedule In-office, Monday–Friday, 8:30am-5:00pm plus Saturday availability. Some Saturdays are required. Coverage of most or all Saturdays is preferred , including paycheck / cash distribution and week-end catch-up. About the role Moynihan Companies is hiring an Accounting Manager to own day-to-day accounting operations across our construction, landscaping, trucking, and property entities. This is a senior, hands-on role. You will run payroll and certified payroll, keep job costs clean in QuickBooks, manage AP/AR, close the month, and produce the reporting ownership uses to run the business. You will report into our Controller. You are not replacing the Controller or the Office Manager. You are the person who makes the numbers accurate, the filings on time, and the job-cost picture trustworthy. If you only want to enter bills and run a basic payroll, this is not the job. If you can audit an invoice, code labor to the right job, file certified payroll with the State, and explain why a job is over or under budget, keep reading. What you will own Payroll, certified payroll, and agency reporting Process payroll for field, shop, trucking, and office staff Own certified / prevailing-wage payroll, including job costing of labor Code payroll documents correctly to jobs, classes, and cost codes Upload certified payroll reports to state reporting websites on a weekly/monthly cadence File and maintain certified payroll packages in the correct job folders Handle multi-state and multi-entity wage compliance (NJ and related jurisdictions) Support laborer payroll / GPS review, snow time cards, trucking payroll, and pay calculations as needed Prepare W-2 / 1099 information and related year-end payroll documents Saturday paycheck distribution and related payroll wrap-up QuickBooks, job costing, and chart of accounts Maintain QuickBooks across operating companies and property entities Own job-cost tracking: labor, materials, subs, equipment, and burden to the right job and cost code Keep the chart of accounts clean, consistent, and usable for reporting Support year-end work-in-progress (WIP) schedules Track financed equipment, asset additions, and related schedules Build and maintain financial spreadsheets (cash, recurring expenses, job performance, AP/AR) AP, AR, and invoice auditing Full-cycle AP and AR across construction, landscaping, trucking, and properties Deep-audit vendor and subcontractor invoices before payment — coding, duplicates, backup, job number, quantities, and contract terms Enter bills from email, Drive, and physical shop/office Review landscaping monthly invoice packets and invoice customers on the correct billing date Review trucking invoices and route for approval Study AP and AR aging weekly and keep collections and payables moving Properties invoicing, rent tracking support, and related QB property books Subcontractor and vendor control Track subcontractor compliance documents (COIs, W-9s, certified payroll where required, lien releases) Support subcontractor procurement paperwork and pay-app / invoice control Prepare 1099s and maintain vendor files Handle vendor issues, missing backup, and coding disputes before they hit the books Close, reporting, and financial strategy support Own the monthly close: bank recs, credit card recs (including Amex / employee receipts to jobs), AP/AR tie-out, job-cost review Produce monthly financial packages and job-cost reports for ownership and the Controller Maintain the cash spreadsheet and recurring-expense / loan / credit card / subscription tracker Support budgeting, LOC advance/repayment packages, and reporting to leadership Work with the CPA on notices, workpapers, and year-end financials (preparation support; final tax review stays with the Controller / CPA) NJ sales tax, NJSTART quarterly compliance payments, BOIR, and other recurring state/agency filings Lien-release document prep and related construction accounting paperwork Office and company-wide coverage The A…

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