Accounting & Logistics Coordinator

The Foundation for Chiropractic Progress (F4CP) is seeking a detail-oriented, trustworthy, and proactive professional to serve as our Operations & Member Services Specialist. Based in Folsom, CA, this hybrid role serves as a vital operational and administrative hub for our remote national team. The ideal candidate blends strong financial administration skills using QuickBooks with high-touch member support and local logistics. You will be responsible for maintaining accurate day-to-day bookkeeping records, managing member accounts and inquiries, and coordinating local inventory and fulfillment for nationwide events. Key Responsibilities QuickBooks & Financial Administration Bookkeeping & Data Entry: Accurately record transactions, deposits, member dues, and vendor invoices in QuickBooks Online/Desktop. Accounts Receivable & Invoicing: Generate, issue, and track invoices for associations, corporate sponsorships, and member donations as well as the occasional follow up promptly on past-due balances. Accounts Payable: Review, verify, and code incoming bills and receipts for timely payment processing. Reconciliation & Reporting: Perform routine bank, credit card, and payment processor reconciliations; pull monthly financial summaries and budget reports for leadership review. Audit & Compliance Support: Maintain clean, organized digital and physical financial records to support year-end reporting and tax preparation. Member Management & Engagement Member Database Administration: Maintain and update member records, profiles, and subscription tiers within the organization's CRM/membership portal. Inquiry Resolution: Serve as a professional point of contact for inquiries via email and phone regarding account status, dues, receipts, and membership benefits. Engagement Tracking: Generate regular reports on active memberships, renewal rates, and churn to support membership growth and retention initiatives. Local Logistics & Event Fulfillment Mail Processing: Regularly retrieve, process, and distribute incoming mail and checks from the local Folsom PO Box. Storage & Inventory Management: Maintain the local Auburn storage unit, order swag and materials to keep inventory of marketing, educational, and promotional materials. Event Shipping: Assemble, pack, and ship event materials, booth displays, and collateral to nationwide conferences and trade shows to support remote staff. Qualifications & Requirements QuickBooks Proficiency: 2+ years of hands-on experience utilizing QuickBooks (Online) for invoicing, reconciliations, and general bookkeeping. Member Services / CRM Experience: Prior experience managing entitlement to benefits, customer support, or non-profit administration is great. Comfort navigating searching and navigating customer resource management systems. High Attention to Detail: Exceptional numerical accuracy, data-entry precision, and organizational capability. Communication Skills: Professional, clear, and empathetic written and verbal communication style when working with members and vendors. Local Presence & Mobility: Must reside within commuting distance of Folsom, and Auburn, CA, possess a valid driver’s license, have reliable transportation, and have the physical ability to lift and transport up to 35 lbs of event collateral to FedEx, UPS or USPS. Self-Direction: Demonstrated ability to remote work effectively within a small tightly aligned remote team using Basecamp. Pay: $22.00 - $27.00 per hour Benefits: Flexible schedule Professional development assistance Work from home Work Location: Hybrid remote in Auburn, CA

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