Accounting Clerk

Job Summary The Accounting Clerk is responsible for supporting the company's invoicing, procurement, accounts payable, and accounts receivable activities. Reporting directly to the Controller, this position plays an important role in maintaining accurate financial records, ensuring timely processing of transactions, and supporting the company's cash flow through effective supplier and customer communications. The successful candidate will work closely with the Controller, Sales, Operations, Senior Management, suppliers, customers, and other external personnel to ensure that financial and administrative activities are completed accurately, efficiently, and within established timelines. Duties Accounts Payable Receive, review, verify, and process supplier invoices for accuracy, completeness, and appropriate authorization. Match supplier invoices to purchase orders, receiving documentation, and other supporting records, as applicable. Enter supplier invoices into the accounting system accurately and in a timely manner. Monitor supplier payment terms and due dates to assist with cash flow management and payment planning. Communicate with suppliers regarding invoice discrepancies, outstanding balances, payment status, and account inquiries. Assist the Controller with preparing payment runs, electronic fund transfers, cheque payments, and other approved payment transactions. Reconcile supplier statements and investigate discrepancies or outstanding items. Maintain organized and accurate accounts payable records and supporting documentation. · B. Accounts Receivable and Collections Prepare and issue customer invoices daily, ensuring accuracy and timely submission. Verify customer purchase orders, pricing, quantities, shipping information, and other relevant details before invoicing. Monitor customer accounts and outstanding receivables to identify overdue balances. Communicate professionally with customers regarding outstanding invoices, payment commitments, account discrepancies, and collection matters. Assist the Controller with collection activities, payment follow-ups, and maintaining accurate accounts receivable records. Apply customer payments to the appropriate accounts and invoices. Investigate and resolve billing discrepancies in coordination with Sales, Operations, and other relevant personnel. Assist with customer account reconciliations and the preparation of accounts receivable aging reports. Escalate significant overdue accounts, disputed invoices, and collection concerns to the Controller. · C. Procurement Activities Assist with the preparation, processing, and tracking of purchase orders in accordance with established company procedures. Verify purchase requisitions and supporting documentation before processing procurement transactions. Communicate with suppliers regarding pricing, order confirmations, delivery schedules, and outstanding purchase orders. Follow up on outstanding orders and coordinate with Operations to confirm material requirements and delivery expectations. Assist in maintaining accurate procurement records, including purchase orders, supplier confirmations, invoices, and receiving documentation. Work with Operations to resolve discrepancies between ordered materials, received goods, and supplier invoices. Ensure procurement and invoicing records are complete, properly authorized, and readily available for review. · E. Internal Coordination and Administrative Support Assist with maintaining accurate financial files, electronic records, and supporting documentation. Support the Controller with account reconciliations, financial reporting preparation, and other accounting-related tasks as assigned. Assist with month-end and year-end accounting activities, including gathering documentation and investigating outstanding transactions. Maintain organized records to support internal reviews, financial reporting, and audit requirements. Identify opportunities to improve the efficiency a…

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