Accounting and Purchasing Assistant

Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Opportunity for advancement Paid time off Vision insurance Accounting & Purchasing Assistant Resilient Energy Solutions Employment Type: Full-Time, 40 Hours/Week Schedule: Monday–Friday, 7:00 AM–4:00 PM or 8:00 AM–5:00 PM (one-hour unpaid lunch) Location: In-Office | No Remote or Hybrid Work Position Summary Resilient Energy Solutions is seeking a dependable, organized, and self-motivated Accounting & Purchasing Assistant to support the Finance & Accounting Department. This role coordinates companywide asset purchasing, manages daily customer invoice distribution, maintains accurate records, and assists with reporting, research, and special projects. The ideal candidate is detail-oriented, proactive, comfortable managing multiple priorities, and able to work independently while following established procedures. Previous accounting or purchasing experience is not required; training will be provided. Key Responsibilities Purchasing & Procurement: Prepare and track purchase orders, obtain vendor quotes, verify pricing and documentation, coordinate approvals and deliveries, communicate with vendors and branch locations, and maintain accurate asset and purchasing records. Accounts Receivable Support: Distribute customer invoices, upload invoices and supporting documents to customer billing portals, track submission status, and help resolve billing issues and discrepancies. Accounting & Administrative Support: Maintain spreadsheets, reports, and electronic records; perform data entry; research discrepancies; assist with reconciliations; and support daily departmental operations. Special Projects: Assist with reporting, audits, financial reviews, data analysis, and process improvement initiatives. Required Qualifications High school diploma or equivalent. Strong organizational, administrative, and problem-solving skills. Proficiency in Microsoft Excel, including sorting, filtering, and basic formulas; familiarity with Outlook and other Microsoft Office applications. Excellent attention to detail, accuracy, and written and verbal communication skills. Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision. Willingness to learn new software, purchasing systems, and customer billing portals. Ability to follow procedures, accept feedback, take initiative, and maintain confidentiality. Previous accounting or purchasing experience is not required. Training will be provided. Preferred Qualifications Experience in an administrative, clerical, office support, or purchasing role. Experience managing high volumes of emails, invoices, or business documentation. Experience coordinating with multiple departments, vendors, or locations. Work Environment This is a full-time, in-office position requiring consistent productivity, attention to detail, and proactive communication. The selected candidate must be comfortable managing daily responsibilities independently while seeking guidance when needed.

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