Accounting and Purchasing Assistant

Overview As an Accounting and Purchasing Assistant, you’ll support accurate accounting records and keep purchasing and inventory activities moving. You’ll process accounting and purchasing information, maintain spreadsheets, and work directly with customers, vendors and internal teams to support timely, well-informed decisions. Responsibilities Manage Accounts Receivable (aging, payment processing) Process Daily Accounts Payable Invoices (matching, posting) Credit Memo Follow-up (vendors) Reconcile vendor statements and resolve discrepancies Assist with month-end close tasks (all direct shipment invoices, A/P posting completed) Maintain and organize financial documents, filing, and electronic records Processing credit applications (new customers, new vendors) Setup new customers and vendors Processing direct shipment invoicing and related document management Assist in preparing financial reports, schedules, and basic analyses Help prepare documentation for audits and tax filings Communicate with vendors, clients, and internal teams regarding billing and payment inquiries Maintain “accounting@” mailboxes Perform ad-hoc tasks and data entry projects to support the accounting team Setup & Maintain State Tax Certificates Weekly ordering of Stock Inventory Process and follow-up of manufacturer returns Inventory Adjustments Setup new part numbers Qualifications Associate degree in Accounting, Finance, Business Administration, or equivalent experience 1–2 years of experience in accounting, bookkeeping, or a similar finance role (entry-level candidates with internship experience considered) Reliability and discretion when handling confidential financial information Familiarity with general ledger processes and month-end close Experience with accounts payable/receivable workflows and reconciliations Strong attention to detail and accuracy Good organizational and time-management skills; able to prioritize multiple tasks Clear written and verbal communication skills Pay: $25.00 - $27.00 per hour Expected hours: 40.0 per week Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Work Location: In person

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