ACCOUNTANT I/SENIOR ACCOUNTANT

JOB SUMMARY: The purpose of this position is to assist the Finance Director in managing, directing, and supervising the activities of the Finance Department and performing highly complex professional level accounting analysis. This includes accounts payable, accounts receivable, and payroll processing, as well as accounting workflows for all other revenues (taxes, permits, fines, and fees). The Accountant I/Senior Accountant performs professional-level municipal fund accounting, financial reporting and compliance duties to support the City’s financial infrastructure. Under the general direction of the Finance Director, this position maintains general ledger integrity, enforces internal control tracking, oversees bank fraud prevention, and administers payroll and specialized state tax reporting. At the senior level, the position serves as a principal technical resource on Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) pronouncement, while supervising accounting staff and assisting with complex elements of the annual budget, federal/state grants, specialized loan programs, and the annual financial report. ESSENTIAL JOB FUNCTIONS: Duties include, but are not limited to, the following functional areas: General Ledger and Financial Reporting · Prepare, review, and log complex journal entries to ensure balancing across municipal funds, general ledgers, and balance sheets. · Extract and synthesize transaction data to construct spreadsheets supporting the Financial Director in generating Month-End and Monthly Financial Statements. · Compute and compile critical year-end accrual, receivable, and payable lists at Fiscal Year (FY) end. · Produce ongoing monthly cash flow reports and financial forecasting models to project revenue requirements. · (Senior Level) Assist with completing the annual financial report and draft necessary note disclosures in strict compliance with GAAP and GASB standards. Banking, Cash Management and Fraud Prevention · Reconcile daily cash receipts, bank deposits, and daily cash reporting; coordinate securely with cashiers, accounts receivable (AR), and departments to process deposits. · Manage daily banking fraud prevention protocols by executing Positive Pay uploads for accounts payable (AP) and payroll (PR). · Monitor, trace, and correct Non-Sufficient Funds (NSF) checks and Electronic Funds Transfers (EFTs); apply returned checks to customer accounts. · Review and approve remote bank deposits, coordinate secure specialized bank runs, and fulfill cashier change or specialty check requests. Tax, Payroll, and Regulatory Compliance · Compile, format, and submit the State Gas Sales Tax Report and the local Excise Tax Report according to statutory deadlines. · Set up, review, and submit standard loan documentation and draw requests monthly to the Gas Authority. · Process quarterly payroll tax filings and compile mandatory Department of Labor (DOL) and Unemployment Insurance (UI) documentation. · Respond to federal and state government agencies, providing requested financial data and completing annual municipal surveys. Internal Controls, AP/AR & Procurement Liaison · Disburse approved City funds, review bills for transactional quality control, and enforce strict cashiering and cash-handling policies. · Maintain the central city vendor database, ensuring complete collection and verification of mandatory W-9 and E-Verify compliance documents and annual 1099s · Partner with the Utility Billing department to process prompt, accurate refunds on discontinued utility accounts. · Prepare and issue monthly invoices to the County for shared airport expenses and receptionist resource allocations. · Conduct internal tracking audits, including checking the secure storage of remote deposits, verifying credit card receipts, and balancing armored carri…

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