#1781 | Purchasing Assistant - Temporary Position

POSITION SUMMARY: The Purchasing Assistant provides essential administrative, clerical, and operational support to the purchasing department. Operating under general supervision, this role manages end-to-end purchase order entry, documentation control, order tracking, and vendor communication to maintain continuous supply chain flow and timely deliveries. Additionally, the Purchasing Assistant serves as a reliable operational back up to the Purchasing Manager, assisting with order placement and price verification as required. ESSENTIAL DUTIES & RESPONSIBILITIES: Input and maintain purchase order in the ERP system with high precision, verifying all required data fields (GL expense codes, department allocations, part numbers, unit pricing, quantities, and delivery schedules). Review requisitions and supporting documentation against vendor quotes, contracts, and specifications prior to transmitting purchase orders to suppliers. Proactively follow up with vendors via phone and email to track order statuses, confirm estimated ship/delivery dates, and update internal delivery schedules. Partner with suppliers, internal accounting/AP teams, and receiving personnel to investigate and reconcile pricing, quantity, and receipt discrepancies on invoices. Maintain prompt, professional, and courteous correspondence with external vendors, carriers, and internal departments regarding order progress and fulfillment issues. Digitize, scan, index, and archive all purchase orders, confirmations, and shipping documents in compliance with company record-retention standards. Provide operational coverage for the Purchasing Manager during absences or high-volume periods, including placing routine orders, obtaining vendor quotes, and confirming line-item pricing. Adhere strictly to company procurement policies, ethical purchasing standards, and facility safety regulations. Execute related purchasing and administrative tasks as assigned by department leadership. **** TEMPORARY POSITION ***** QUALIFICATIONS & REQUIREMENTS: High school diploma, GED, or equivalent. Strong working knowledge of Microsoft Office Suite, specifically intermediate proficiency in Microsoft Excel (spreadsheets, basic formulas, data filtering) and email platforms. Ability or organize records systematically, prioritize competing deadlines, and follow through on pending tasks with minimal oversight. Clear, professional written and verbal communication skills suited for external supplier relations and internal cross-departmental coordination. Proven track records of punctuality, accountability, and strong workplace ethics. Preferred Qualifications: Prior experience in an administrative support or clerical role within a purchasing, procurement, or supply chain department. Hands-on familiarity with Enterprise Resources Planning (ERP) or MRP software (e.g., SAP, NetSuite, Epicor, Sage). Basic understanding of general accounting codes (GL accounts), three-way matching principles, and standard procurement terminology (e.g., PO, RFQ, lead times, packing slips). ITAR REQUIREMENT: Due to ITAR regulations, this position requires that the employee must be a U.S. Person (U.S. Citizen or Permanent Resident). PHYSICAL DEMANDS: Sitting/Standing for prolonged periods of time Comfortable being exposed heat, noise and chemical fumes while in production areas. Good hand and eye coordination and movement. We are an Equal Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state or local laws. 7:00AM - 3:30PM

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