Warehouse, Shipping & Receiving Coordinator

Location: Buffalo, NY (Onsite)
Position Type: Full-Time, Permanent
Department: Plastics Business Unit
Reports To: Mold Sales & Sales Operations Director
FLSA Status: Non-Exempt

Job Summary
The Warehouse, Shipping, & Receiving Coordinator plans and executes the daily warehouse activities, ensuring accurate and efficient shipment, receipt, storage, and distribution of materials and finished goods. This role also counts inventory and ensures inventory accuracy, supports production needs, and ensures compliance with company procedures, safety standards, and regulatory requirements.
Duties/Responsibilities:

• Warehouse Operation
  • Organizes, maintains, and improves warehouse layout to optimize workflows, space utilization, and accuracy.
  • Picks, packs, labels, and stages materials and finished goods for shipment.
  • Supports production by moving inventory, raw materials, and supplies as needed.
  • Conducts cycle counts, physical inventories, and inventory reconciliation activities.
  • Maintains cleanliness, orderliness, and safety standards within the warehouse and loading docks.

• Inventory Control
  • Tracks inventory levels and reports low/obsolete stock or variances to Production.
  • Ensures all raw/work-in-process/finished/quality-hold materials are properly labeled, stored, and rotated per company policy and processes.
  • Works with Accounting & Finance to update Great Plains to ensure real-time accuracy of item locations and quantities.
• Shipping & Receiving
  • Coordinates all inbound and outbound shipments, including scheduling carriers and preparing required documentation (BOLs, COAs, packing lists, shipping labels, etc.). These shipments are for equipment inbound from Europe and outbound for distribution across the US and Canada, inbound plastic raw materials and plastic molds, and outbound plastic molds and packaging finished goods,
  • Inspects and verifies incoming materials against purchase orders and delivery documents.
  • Works with Accounting & Finance to ensure accurate and timely entry of receiving and shipping information into Great Plains.
  • Communicates discrepancies, damages, or shortages to Accounting & Finance.
• Logistics
  • It is possible that as the company grows, logistics duties and responsibilities could be added to this role.
• Safety & Compliance
  • Follows all safety procedures, including forklift operation guidelines, PPE requirements, and proper material handling.
  • Maintains compliance with company policies, customer requirements, and regulatory standards (e.g., food safety, GMPs, OSHA).
  • Reports hazards, incidents, or unsafe conditions immediately.

• 2+ years of warehouse, logistics, shipping, or receiving experience.
• Experience in manufacturing, food processing, distribution, or similar environments preferred.
• Experience using ERP or warehouse management systems strongly preferred.
• Strong attention to detail and accuracy.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Strong communication and teamwork skills.
• Basic computer proficiency (Excel, ERP systems, shipping platforms).
• Forklift certification or ability to obtain certification

• Required - High School Diploma or GED
• Desired - Bachelor’s Degree in any discipline

• Able to lift up to 70 pounds regularly and perform repetitive physical tasks.
• Able to stand, walk, bend, and reach for extended periods.
• Able and willing to work in varying inside and outside temperature environments
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 150 pounds at times.
• Must be able to access various departments of a given location.
• Warehouse/production facility environment with exposure to noise, moving equipment, and varying temperatures.
• May require occasional overtime, weekend, or holiday work depending on shipping schedules.