Unit Operations Coordinator (UOC) - Medical Unit

The Impact You Can Make 

Team Impact

The Unit Operations Coordinator will be a support position directly to the Nurse Manager. The primary function is to support the nurse manager with coordination of daily unit operational duties, including but not limited to data management, routine compliance reports, correspondence with unit staff, coordination and preparation for meetings, and staffing support.

The Glens Falls Hospital Impact

Mission

Our Mission is to improve the health of people in our region by providing access to exceptional, affordable, and patient-centered care every day and in every setting.

How You Will Fulfill Your Potential

Responsibilities

• Managing staffing schedules utilizing Clarvia and Kronos – supporting day-to-day schedules and changes as well as supporting payroll needs excluding final payroll approval

• Manages day -to- day schedule and collaborates with staffing office regarding need for additional staff Manages all incentive bonuses offered for accurate time/record keeping

• Informs Nurse Manager of potential time and attendance issue for possible review with staff

• Manages correspondence to staff of required mandatory employment criteria to include Annual mandatory competences, health screenings, BSL and ACLS (as applicable)

• Manages and schedules staff for mandatory classes

• Completes and facilitates Capital Equipment quotes to support unit manager requests

• Reviews potential applicants and pre-screen unlicensed applicants for Nurse Manager review

• Schedules interview (including peer interviews) as schedule allows

• Supports Human Resources and Nurse Manager with onboarding new staff to include start dates, badges, lockers, time clocks, etc to improve and facilitate onboarding process

• Assembles and manages Quality PI Dashboards under direction of Nurse Manager; prepares regular reports as required

• Manages all office and clerical supply orders through purchasing department

• Manages Nurse Manager calendar for meetings and appointments

• Correspondence support s(meeting minutes, employee files, interdepartmental correspondence, etc. ) in a timely manner

• Supports relationships between units by working collaboratively to 

• promote staffing and communication 

• Supports Nurse Manager in gather detail for the annual budget process

Education/Accredited Programs

• Degree in secretarial science or business administration preferred

• Three years recent experience in administrative/secretarial support position

• Two years’ experience in a hospital or health care environment 

• Experience in scheduling preferred

• High school diploma or GED required, Associate’s Degree preferred

Licenses/Certifications/Registrations

• N/A

   

Skills/Abilities

• Excellent communication skills, verbal and written

• Ability to organize work in a self-directed manner

• Ability to define problems, and deal with complex variables

• Computer proficiency with Word, Excel, Power Point and manages spreadsheets

• Ability to read, analyze and interpret collected data, draw conclusions, and applies concepts using concreate or abstract variables

• Skill in conflict resolution

• Ability to be effective with diverse educational, cultural, spiritual and socioeconomic backgrounds

• Ability to work cooperatively with hospital personnel in a manner that builds team spirit

Communities We Serve

Located in the foothills of the beautiful Adirondack mountains, Glens Falls is conveniently located a short drive away from the capital region and Lake George. Work at the top of your profession and jumpstart your next career here at Glens Falls Hospital! 

All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law.

Salary Range
The expected base rate for this Glens Falls, New York, United States-based position is $19.56 to $28.34 per hour. Exact rate is determined on a case-by-case basis commensurate with experience level, as well as education and certifications pertaining to each position which may be above the listed job requirements.
 

Benefits
Glens Falls Hospital is committed to providing our people with valuable and competitive benefits offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are available to active, full-time and part-time employees who work at least 30 hours per week, can be found here.