Transportation Procurement Specialist 2 - Kanawha County

Under limited supervision, the Transportation Procurement Specialist 2 performs professional, full-performance level work procuring a variety of goods and services used for the operation of the West Virginia Department of Transportation (WVDOT). The incumbent in this position will serve in the Procurement Division’s Contract Section. Responsibilities will include, but are not limited to: conduct technical research on construction materials needed to improve the State's roadways and bridges; develop contract specifications based on research to create solicitation documents for bidding in OASIS; works one-on-one with Divisions/Districts to determine new contract needs; address vendor questions during the bid process and develop addenda needed to modify specifications; monitor existing contracts to ensure vendor compliance with specifications; work with the vendor community to determine whether contracts can be renewed or if change orders are required; conduct BI Reports to determine contract usage and identify when additional contracts are needed; and coordinate procurements with the DOT Procurement Division during the solicitation process. This position is responsible for the interpretation and application of related policies and procedures established by the Purchasing Division and the Auditor’s Office. Will provide advice and guidance in the procurement of goods and services through the interpretation and application of policies and procedures.  Work at this level is complex with broader discretion and strict accountability for organizing and completing assignments. Perform related duties as required.  
 
Note: Preference will be given to candidates who possess an active certificate from the WV Purchasing Certification program administered through the West Virginia Purchasing Division.

• Reviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost-efficient bid that meets the requirements of the requisition. Ensures proper registration/compliance with the West Virginia Purchasing Division, West Virginia Secretary of State’s Office, Workforce West Virginia, Office of the Insurance Commissioner, and State Tax Department
• Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information
• Creates, prepares, and/or composes requisitions, correspondence, memoranda, and reports
• Records order and requisition numbers and delivery data
• Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with the quality of goods or services purchased
• Advises agency officials on purchasing procedures, changes in commodity specifications
• Conducts market research, which may include contacting vendors and suppliers, manufacturers, and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes, and design and capabilities of commodities
• Assists in developing minimum standards and specifications for new commodities
• May oversee annual physical inventory control
• May assign and review work of subordinate personnel; may train others
• May review, audit, and pay invoices
• May be involved in resolving payment issues related to procurement documents
• May be required to preside over bid openings and manage pre-bid meetings
• May prepare weekly, monthly, quarterly, or annual reports of awards and bid amounts
• May review and approve purchase documents in the OASIS workflow
• Travel may be required; therefore, a valid driver's license is required. 
  
  

• Knowledge of the State purchasing and Auditor’s Office laws, rules, and regulations.
• Knowledge of the principles and practices of volume purchasing of goods and services.
• Knowledge of the various types and grades of commodities and sources of supply.
• Knowledge of inventory control procedures.
• Knowledge of records retention and disposal.
• Ability to gather and analyze technical data relating to the characteristics of highly complex and varied commodities.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships.
  
  

REQUIRED TRAINING/EDUCATION

• Bachelor’s degree from a regionally accredited college or university.
• Substitution:  Four (4) years of technical experience in governmental procurement, inventory management,  or financial-related functions may be substituted for the education on a year-for-year basis through an established formula.
  
  

• Two (2) years of full-time or equivalent part-time paid experiencein a broad range of governmental procurement, inventory management, or financial-related functions for either government or private industry. Procurement, inventory and financial experience must be for direct use of the industry or governmental unit, not for retail sales.
• Substitution: A combination of completed coursework from a regionally accredited college or university and experience may substitute on a year-for-year basis through an established formula.
  
  
  

• Two (2) years of full-time or equivalent part-time paid experience as a Transportation Business Operations Assistant Senior with an emphasis in procurement, 
  OR 
• Two (2) years of full-time or equivalent part-time paid experience as a Transportation Procurement Specialist 1.