Transportation District/Division Supply Specialist Senior - Lewis County

The Transportation District/Division Supply Specialist Senior will report to the District Seven Comptroller Storeroom in Lewis County. The selected applicant performs advanced-level work in a district or division storeroom as a lead worker or supervisor. Position is responsible for the purchasing of inventory and of all equipment and supplies utilized by a district or division of the Division of Highways. Leads activities of storeroom personnel in the purchasing, receiving, shipping, storing, and recording of materials. May specialize in the most complex purchasing activities as distinguished from other storekeeper positions. Steps, processes, and methods are related to the job duties. Performs related duties as required.

• Oversees the work of storeroom personnel in the purchasing, receiving, shipping, storing, and recording of all materials.
• Performs EPA, training, scheduling, etc. for employees.
• Purchases and distributes supplies and equipment to all county storerooms, including equipment, bridge, sign shops, and Interstate organizations.
• Writes vendor contracts, orders, specifications, and prepares estimates of cost for supplies and equipment.
• Authorizes one-time and small quantity specified amount purchases not under state contract.
• Ensures materials received meet purchase order requirements.
• Uses computer databases to input data and to track and check inventory levels and status of orders and payments.
• Performs analysis of computer inventory printouts with receipts, reports, and files.
• Oversees annual physical inventory control.
• Types and/or composes purchase orders, correspondence, memoranda, and reports.
• Checks purchase orders for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information.
• Train new storekeepers and office managers on duties and P-Card usage, and sign off on P-Card invoices.
• Responsible for making purchases using the State P-Card.
• Load, unload pipe, and steel may be a certified loader and certified in Herbicide.
• Travel may be required; therefore, a valid driver's license is required.

• Knowledge of state and agency purchasing regulations and protocols.
• Knowledge will be used to interpret test results or solve problems identified by previous testing or observations, rather than reading and recording the results gathered by certain instruments or machinery.
• Knowledge of the working mechanisms used in the maintenance of highways or related structures.
• Knowledge of state, federal, and agency conflict of interest and ethics standards.
• Knowledge of office and storeroom methods and procedures.
• Knowledge of safe handling procedures for equipment and materials involved.
• Knowledge of various types of grades of equipment and supplies used by the agency.
• Knowledge of basic bookkeeping and filing systems.
• Knowledge of REMIS and other data-based software used by the agency for tracking inventory and reconciling P-Card activity.
• Knowledge of basic arithmetic.
• Ability to organize, assign, and coordinate the work of employees.
• Ability to communicate effectively, both verbally and in writing.
• Ability to maintain complex inventory.
• Ability to use a computer and calculator and type accurately.
• Ability to operate a forklift and other equipment may be required.
• Ability to work with numbers and perform a close, detailed review of merchandise and documents.

REQUIRED TRAINING/EDUCATION 

• High school diploma or the equivalent.

REQUIRED EXPERIENCE

• Six (6) years of full-time or equivalent part-time paid experience in a clerical capacity in connection with storeroom or warehouse operations, such as a stock clerk, inventory work, or handling materials; and/or experience in business operations such as bookkeeping, accounting, timekeeping, and purchasing.
• Substitution: Successful completion of coursework from a regionally accredited college or university, related business school, or vocational training may be substituted for four (4) years of the required experience through an established formula. 

Promotional Only: Six (6) years as an hourly transportation worker with the Division of Highways.