Supply Chain Administration Coordinator, Portland - Full Time

About

Macy’s is proudly America’s Department Store. There’s a reason we’ve been around for 160 years. Customers come to us for fashion, value, and high-quality products. Now is an exciting time to join Macy’s. The face of retail is changing, and change requires innovation.

Online sales are booming at Macy’s. Our Distribution Center teams are key to our success in the modern retail landscape. They make sure that products arrive at our stores - and each customer’s doorstep - on time, in perfect condition. Behind the scenes, a lot goes into getting products to customers. When a shopper makes an online purchase, we plan, prep, and package the merchandise to get it delivered as quickly and efficiently as possible – across the country and around the world. It takes a lot of smart people working together to make that happen, and so there are many roles you can play, including (but not limited to): material handlers, equipment drivers, inventory control, packers, quality assurance, safety specialists, asset protection, and many more. Whatever role you play – we value you as a colleague. Choose the challenge that’s right for you!

Job Overview

Responsible for the administration of various tasks within a Supply Chain Facility that impact the colleagues in the building. Assist Building Leadership with needs surrounding colleague attendance, staffing/scheduling and transfers within the building. Perform other duties as assigned.

Essential Functions

• Process and contact colleagues on various Staffing Reports such as Zero Hours and No Call No Show to find out when they are returning to work.
• Partner with Building Staffing in order to request and manage job requisitions for various needs throughout the year.
• Input colleague status changes, transfers, promotions, and data corrections.
• Partner with People Leaders to contact any contingent new hire that needs to work with the Background Check team for more information.
• Direct colleagues and People Leaders to the correct channels for Off-Cycle Pay Requests and Missed Clocking Corrections.
• Help Colleagues and People Leaders work with the proper central teams for PTO, Paycheck, Benefits, LOA or Direct Deposit questions.
• Assist Help and Safety Teams with the administration of Annual Recertification.
• Participate in Company required compliance audits, including I-9 reverifications and required postings where needed.
• Assist People Leaders with tracking attendance where needed.
• Facilitate final pay documents as needed (exempt and non-exempt).
• Forward files to Colleague Services in accordance with Company standards as needed.
• All other duties as assigned.
• Regular, dependable attendance and punctuality.

Qualifications and Competencies

• High School or GED
• 2 Years Human Resources, administrative or customer service preferred
• Ability to read and interpret instructional documents such as safety rules, operating and maintenance instructions, and procedural manuals
• Resourceful self-starter, works well independently as well as part of a team
• Must be proficient in the use of computers and handheld technology
• Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or holidays

Essential Physical Requirements

• Position requires prolonged periods of standing/walking around store or department
• May involve reaching, crouching, kneeling, stooping, climbing ladders, depth perception and color vision 
• Frequent use of computers and other technology necessary to perform job duties, including handheld electronic equipment.
• Frequently lift/move up to 25lbs 

Supply Chain Only and Colleagues Working in a Supply Chain Facility except in locations governed by a Collective Bargaining Agreement:  

Random drug testing for all colleagues will be conducted on a monthly or semi-monthly basis, depending upon factors including but not limited to the size of the facility and the number of colleagues on roll. Colleagues will be randomly selected for testing by a third party. Testing must be completed on the same workday the colleague is informed of selection for testing, absent extenuating circumstances. In all circumstances, testing must be completed within 24 hours of notification

This job description is not all-inclusive and may not apply to colleagues covered by a collective bargaining agreement. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to an inclusive work environment.

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