Strategic Operations Officer

Essential Functions (defines the critical end results expected of the jobholder related to the accountabilities above)

1.       Serve as the primary operational partner to SGS leadership, translating high-level scientific goals into actionable operational plans with defined timelines, milestones, and accountability structures (e.g., OKRs or KPIs).

2.       Identify operational risks and propose evidence-based mitigation strategies.

3.       Provide expert guidance on workflow design and resource planning to ensure departmental priorities are met efficiently, and administrative friction is minimized for scientific staff.

4.       Manage departmental budgets and resources; maintain real‑time dashboards to monitor spending against milestones.

5.       Lead operational execution of complex projects across the science and global strategy portfolio, ensuring they remain on schedule and within scope.

6.      Coordinate multi-stakeholder working groups and international collaborations, while serving as the operational conduit between SGS and other internal divisions (e.g., Journals, Meetings) to ensure resource alignment.

7.       Ensure operational readiness for scientific convenings, global meetings, and strategic initiatives.

8.       Establish and maintain attribution frameworks to track how specific unit outputs contribute to overall SGS goals and ASM-wide impact metrics.

9.       This position description should not be construed to contain every function/responsibility that may be required to be performed by an incumbent in this job.  Incumbents are required to perform other functions as assigned.

 Technical Competencies (are applied or practical knowledge and skills needed for effective technical performance)

1.       Domain Knowledge – Demonstrates professional/technical knowledge, skills, and expertise within functional areas. Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations. 

2.       Organizational Knowledge – People who are organizationally “savvy”, like to dive into the deep details with regard to internal and external developments, excel in dynamic environments with many stakeholders, projects, and processes. 

3.       Project Management Skills – Plans, initiates, executes, controls, and closes projects. Tracks and manages resources, timeliness, costs, deliverables, and performance, and implements contingency plans, if necessary, to ensure projects are successfully completed. 

4.       Planning and Organizing Skills – The ability to organize, prioritize, and, where applicable, delegate work activities to efficiently accomplish tasks and meet objectives. 

5.       Presentation & Written Communication Skills ­– either “one-on-one" or within a group setting, employing the use of various media to share ideas, convey information, and obtain necessary inputs in a clear and concise manner. 

6.       Enterprise Processes and Technologies – Understands and effectively uses standard office equipment such as personal computers/laptops, and office automation software. Uses new, specialized or organization-specific equipment, technologies, software, databases, and systems, as required, in accordance with the organization's policies. Up to date on social media and use it appropriately on behalf of ASM. 

Behavioral Competencies (are observable behaviors and skills that matter most for success)

1. Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and authenticity.
2. Communicates Effectively – Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
3. Drives Results – Consistently achieving results, even under tough circumstances.
4. Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
5. Ensures Accountability – Holding self and others accountable to meet commitments.
6. Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels.
7. Values Differences – Recognizing the value that different perspectives and cultures bring to an organization.
8. Decision Quality - Making good and timely decisions that keep the organization moving forward.

 Physical Demands
This is largely a sedentary role and may sit or use PC for extended periods of time. Bending, reaching or stooping may be necessary for use of filing cabinets or other office cabinets or office machines. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines.

Travel Requirements
Up to 10% - primarily for scientific or strategic meetings, advisory groups or other departmental events or meetings.

Required Education and Experience

Bachelor’s degree in Business Administration, Management, Communications, Science Management, or a related field is required; Master’s degree in a relevant field preferred.

Flexibility to work varied hours as working with individuals in multiple time zones.   

Salary Range

$94,477.00 $122,787.00