Shipping and Receiving Coordinator

The Shipping and Receiving Coordinator will ensure that the hotel is obtaining the quality and quantity of food products ordered at the quoted price utilizing a bid system to safeguard the company’s investment in food and beverage inventory and to provide management with accurate and timely operational statistics and/or reports.

HOW YOU’LL SHAPE THE EXPERIENCE & FUTURE

• Monitor month-to-date food costs, purchasing activity, and budget performance; implement proactive measures to meet or exceed budgeted food cost targets.
• Procure goods and services through competitive bidding processes and manage weekly and monthly vendor quote sheets from major suppliers.
• Verify that all merchandise received meets quality, quantity, and pricing standards; code and process invoices accurately.
• Maintain food storage areas and coolers in accordance with operational standards, coordinating with Sous Chefs and supporting food order placement activities.
• Manage monthly inventory processes, including price updates, inventory counts, transfers, reconciliations, reporting to accounting, and accuracy verification.
• Prepare and analyze food and beverage cost reports and provide recommendations to management to maximize profit margins and support informed decision-making.
• Audit food and beverage invoices for pricing accuracy, discounts, and credits; collaborate with accounting to ensure accurate vendor payments.
• Safeguard company assets by controlling inventory, preventing loss through theft or spoilage, authorizing product releases, and accounting for daily food and beverage usage.
• Oversee receiving, storage, and inventory control procedures, including physical verification of deliveries, FIFO storage practices, product labeling and dating, and physical inventory counts.
• Receive, record, organize, ship, and distribute hotel, guest, and carrier-delivered items; reconcile month-end food and beverage results and report findings to the Food & Beverage Director and Executive Chef.
• Other duties as assigned.

ACADEMIC BACKGROUND

• Must have a high school diploma
• Prior shipping and receiving experience is preferred
• Food Safety Certification required

Benefits

• Medical, dental, and vision (HSA available)
• Company-paid disability & life insurance
• Employee Assistance Program
• Supplemental benefits
• 401(k) with match
• Employee hotel discounts
• Paid vacation & sick time
• Free Parking

Pay Rate: $19.00/hour