School Operations & Logistics Manager (Physical Facilities)

Position: School Operations & Logistics Manager

School/Department: Physical Facilities

Reports To:  Executive Director of School Operations

FTE: 1.0 (8 hours per day)

Days/Year: 260

Salary Grade: P08

Salary Range: $89,788-$101,117

Salary Schedule: 2025-2026 Executive Professional Salary Schedule, Non-School Based Positions (Group C)

FLSA Status: Exempt

 

Applicants must be legally authorized to work in the United States.

 

 

Position Summary

The Manager position leads and oversees district programs, projects, or operational services that support the strategic priorities of Colorado Springs School District 11. This role is responsible for managing program implementation, supervising staff or project teams, ensuring operational effectiveness, and maintaining compliance with district policies and applicable regulations. The Manager collaborates with district departments, schools, and community partners to deliver high-quality services and ensure programs operate efficiently, effectively, and in alignment with district goals.

 

The Operations and Logistics Manager coordinates facilities operations, custodial services, maintenance logistics, and small capital projects across District facilities. This position supports the safe, reliable, and efficient operation of District buildings by applying knowledge of facility systems, construction coordination, and custodial operations to address operational needs.

 

The role manages the daily coordination of operational work through oversight of work order systems, preventive maintenance programs, facility inspections, and custodial logistics. Responsibilities include assessing facility conditions, coordinating corrective actions, maintaining facility records and asset information, and directing maintenance, custodial, and contractor resources to support multiple sites.

 

The Operations and Logistics Manager also assists with planning and coordinating small construction and renovation projects, including scope development, scheduling, budgeting, and project documentation. The position works closely with school leadership, Facilities staff, contractors, and other District departments to ensure operational services and projects are delivered effectively.

 

This role requires strong organizational, communication, and problem-solving skills, the ability to manage multiple priorities, and regular site visits to District facilities to support operational needs while ensuring compliance with District standards, safety practices, and procedures.

 

Leaders at Colorado Springs School District 11 are collaborative, student-centered professionals who inspire excellence through vision, accountability, and care.

All leaders are expected to:

• Cultivate safe, inclusive, and equitable environments where all employees and stakeholders feel valued.
• Support the design and delivery of programs aligned to district goals and board priorities.
• Use data and evidence to guide decision-making and continuous improvement.
• Manage personnel, budgets, and operations with efficiency, transparency, and integrity.
• Build productive relationships across departments and with community partners.
• Model professionalism, ethical conduct, and a commitment to ongoing learning.

Essential Job Functions

 

Program Leadership and Implementation

• Lead and manage district-level programs, services, or initiatives aligned with departmental and district strategic priorities.
• Translate district and departmental goals into operational plans, timelines, and measurable outcomes to ensure successful implementation.

Operational Management

• Oversee daily operations of assigned programs or services to ensure efficiency, consistency, and high-quality service delivery.
• Develop, implement, and monitor operational procedures, systems, and practices that support effective program management.

Staff Leadership and Team Development

• Supervise, coach, and support assigned staff or project teams; establish clear expectations, monitor performance, and promote professional growth.

Compliance and Risk Management

• Ensure program operations comply with district policies and applicable local, state, and federal regulations; maintain required documentation and reporting systems.

Data Analysis and Continuous Improvement

• Monitor program performance through data collection, analysis, and reporting; identify trends and implement improvements to strengthen outcomes.

Project and Resource Management

• Plan, coordinate, and manage projects, timelines, and deliverables while ensuring responsible stewardship of program resources and budgets.

Collaboration and Stakeholder Engagement

• Build and maintain collaborative relationships with district departments, schools, and community partners to support coordinated service delivery.

Communication and Organizational Leadership

• Communicate program expectations, progress, and outcomes to stakeholders while modeling professionalism, ethical conduct, and commitment to the district’s mission.

Additional Responsibilities

• Perform additional duties as assigned to support departmental and district priorities.

 

Knowledge, Skills and Abilities

Knowledge of

• Public school district operations, governance structures, and organizational practices.
• Program management and operational processes in an educational or public-sector environment.
• District policies and applicable local, state, and federal regulations relevant to the assigned functional area.
• Data collection methods, reporting systems, and performance metrics used to evaluate program effectiveness.
• Budget tracking and responsible resource management practices.
• Principles of inclusive and student-centered service delivery.
• Effective stakeholder communication and engagement strategies.

Skills in

• Program and operational management to lead multiple initiatives simultaneously.
• Staff supervision, coaching, and team development.
• Project planning and implementation aligned with organizational priorities.
• Data analysis and problem-solving to improve program effectiveness.
• Written and verbal communication with diverse audiences.
• Collaboration and relationship-building across departments and external partners.
• Organization and time management to prioritize tasks and meet deadlines.
• Technology proficiency with office software, data systems, and communication platforms.

Ability to

• Lead complex programs and initiatives aligned with district priorities.
• Translate strategic goals into operational plans and measurable outcomes.
• Supervise staff and foster accountability, collaboration, and professional growth.
• Analyze data and information to inform decision-making and program improvements.
• Build positive relationships with internal and external stakeholders.
• Adapt to changing priorities and manage multiple responsibilities in a dynamic environment.
• Maintain confidentiality and exercise sound professional judgment.
• Demonstrate professionalism, integrity, and commitment to the district’s mission and values.

Qualifications

• REQUIRED Bachelor’s degree in business, administration, education, or a related field. Experience can be substituted for a degree.
• Minimum of five (5) years of progressive professional experience in program management, operations, administration, or a related professional field.
• Minimum 2-3 years of leadership experience in supervising staff, leading project teams and /or managing programs or initiatives
• Preferred qualifications include relevant professional certification (e.g., SHRM, PMP, CPA, or equivalent), and/or bilingual proficiency (English/Spanish or other district-identified languages).

Working Conditions & Physical Demands

Work is primarily sedentary with periods of light activity. Essential functions may include walking or standing for brief periods; lifting and carrying materials up to 20 pounds; climbing stairs; bending; reaching; handling objects; and operating a computer and standard office equipment. The role requires effective communication and the ability to receive and process information through normal or aided vision, hearing, or other assisted means.

Work is performed in a district office or administrative setting with regular collaboration across departments and external partners, and may include occasional evening or weekend responsibilities. Duties may be performed with or without reasonable accommodation.

 

Join Our Team!

Join Colorado Springs School District 11 as a Manager and help ensure our systems, programs, and people thrive. Your leadership, attention to detail, and commitment to excellence will strengthen the foundation that supports every classroom, every school, and every student in D11.

 

Employees in this category will also receive the following for the 2025-2026 school year: 

1. Non-Recurring Pay:  8% of base salary in Non-Recurring Pay (distributed as 4% on November paycheck and 4% on May paycheck). 
2. Professional Development Fund (PDF): __EXEC Pro employees will be allocated $1,500 annually towards a Professional Development Fund (PDF) to be used for professional growth opportunities. Amount allocated will be prorated based upon date and length of hire.

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Reference the linked How Your Compensation Is Determined for more details. 

 

Salary Setting (New Hires): Newly-employed Executive Professionals will be placed on the twenty (20) step system.  Each step represents two years of experience, based upon equivalent experience.  Beginning in July 2025, The maximum number of years of experience granted is 14, which is equivalent to placement on step seven (7). Steps are determined by experience listed on the application and resume.

 

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job,  provided step increases were approved by the Board during the years in question. 

 

Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the __EXEC Pro placement on salary schedule by job title) and step at time of resignation.  Additional relevant experience gained after resignation may be evaluated from the employee’s  application and updated resume.  

 

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers. 

EQUAL EMPLOYMENT OPPORTUNITY