Samford Abroad & Afield, Logistics Coordinator

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Under the general direction of the Director of Samford Abroad and International Travel, the Samford Abroad Logistics Coordinator will advise students on post-applications procedures to prepare them for study, work, volunteer, and intern abroad opportunities within the portfolio of Samford Abroad & Afield programs.   The Coordinator provides high-quality administrative support for students and faculty through the pre-departure and while-abroad phases of the study abroad experience. The Coordinator manages the logistics for faculty-led programs, including facilitation of participant compliance, student registration and billing, and reconciliation of faculty-led budgets.

• Plan, manage, monitor, and review Samford Abroad & Afield budgets, including managing and monitoring program fee accuracy, processing requisitions for payments, reimbursements, and vendor requests
• Review and manage Samford Abroad & Afield contracts
• Liaise with Registrar's Office for study abroad course building, permitting, and registration compliance
• Administer travel insurance for all program participants
• Collaborate with travel agent to ensure flight compliance and to purchase faculty flights
• Support Samford Abroad by working within Terra Dotta to ensure accurate and up-to-date information, preparing and producing necessary reports for Clery, eligibility, and enrollment registrations

• Bachelor’s degree.
• Minimum three (3) years of experience in administrative support or logistics coordination.
• Strong attention to detail and organizational skills.
• Strong cross-cultural communication skills with the ability to work collaboratively across departments and university lines.
• Ability to remain seated or work at a computer for extended periods.
• Ability to occasionally move or transport materials weighing up to 15 pounds.

• Experience managing international travel
• Experience in accounting or managing invoices
• Experience in Terra Dotta