Purchasing/Procurement Supervisor

Job Title: Purchasing/Procurement Supervisor

Department: Finance 

Reports To: Controller

Agency does not offer remote or telework. Position is on-site in OKC, OK.   

Summary

Oversees the Agency’s procurement and purchasing functions, including acquisition of goods/services, contract management, vendor performance, and purchasing records. Ensures compliance with Agency policies, HUD requirements, and budgeting guidelines. Supervises procurement staff and supports efficient, compliant purchasing operations.

Essential Duties

• Maintain Agency purchasing procedures and guides.
• Manage procurement processes for goods and services, including cost analysis and vendor performance evaluation.
• Prepare and review specifications, bid documents, and RFP packages; provide technical guidance and acquisition recommendations.
• Maintain accurate purchasing, contract, renewal, and vendor records.
• Review requisitions, negotiate pricing and terms, and recommend product/service selections.
• Process purchase requests; prepare contracts and technical specifications in compliance with budget and policy.
• Oversee procurement-related accounting (P-card, purchase orders, coding, reviews).
• Deliver high-quality customer service to internal/external stakeholders.

Supervisory Responsibilities

• Lead and evaluate procurement/purchasing staff, including hiring, training, assigning work, and resolving performance issues.
• Supervise procurement functions, P-card program, and travel/training purchasing.
• Approve expense coding and ensure timely processing of requisitions and invoices.

 Qualifications

• Bachelor’s degree in Business, Supply Chain, Finance, or related field (with at least 3 hours of accounting), plus four years of progressive procurement experience including supervisory duties.
• Ability to read/interpret technical documents and regulations; write professional reports; and present information effectively.
• Strong analytical, mathematical, and problem-solving skills.
• Valid driver’s license; must be bondable; CPO certification required within six months.

Knowledge, Skills & Abilities

• Knowledge of purchasing methods, contract laws, RFP development, and bid evaluation.
• Understanding of HUD regulations, acquisition principles, and financial processes.
• Strong record-keeping, vendor relations, and negotiation skills.
• Ability to manage staff, delegate effectively, and maintain professional relationships.
• Proficient in accounting, spreadsheet, and word-processing software.

Physical & Work Requirements

• Regular sitting, talking, hearing, and walking; occasional lifting up to 50 lbs.
• Quiet office environment.