Purchasing Analyst

Toromont Cat is looking for a Purchasing Analyst to join our team in Concord!

As a Purchasing Analyst, YOU will experience: 

• Working within one of the safest organizations in the industry where your safety and well-being are our most important priority
•  Working for the best in class equipment dealer and with the premium Caterpillar brand
• Opportunities to continuously Learn, Grow and Develop with our Toromont team through our internal Training teams that are geared for your success
•  Competitive total rewards including: wages, benefits, and premiums (as eligible)
• An opportunity for flexible work schedules and opportunities across multiple locations across Eastern Canada

In a typical day, YOU will:

• Manage end-to-end fleet lifecycle activities across multiple systems, including DBS, Sensaas, Holman, and Geotab.
• Coordinate budget planning processes, ensuring accurate setup and alignment of branch, cost center, prefix, fuel card, vehicle files, and auxiliary data.
• Prepare and manage capital expenditure (CapEx) requests, including year-end CapEx pre-close activities.
• Execute administrative fleet cycle functions, including invoice processing, asset and fuel tracking, driver profile creation, and fuel card setup and management during the project management stage.
• Maintain alignment across fleet management information systems, ensuring data accuracy and consistency.
• Oversee vehicle delivery and licensing processes, validating billing, shipping details, and applicable taxes; manage vendor invoice matching against quotes and ensure proper invoice coding and submission in Sensaas to release payments.
• Lead CapEx closure activities, including verification of prime products, work orders, supplementary funding, invoice reconciliation (CapEx vs. AP), asset and contact data alignment, GPS verification, CapEx reallocation, and management of associated project, support, and truck movement files.
• Manage vehicle disposal activities, proactively identifying disposal opportunities based on defined parameters and collaborating with branch operations on planning, documentation, and logistics.
• Support vehicle sales and disposal processes with Holman and Finance, including G/L requests, debit and credit note creation, DBS packing slips and invoices, closure of prime products and work orders, cheque handling, and maintenance of disposal tracking documentation.
• Administer the Intranet Disposal Forms portal, ensuring timely and accurate processing.
• Coordinate inter-branch vehicle transfers, managing DBS prime products and work orders, updating prefixes, UKG cost centers, driver profiles, addresses, asset codes, auxiliary data, and handling CapEx reallocations for transferred vehicles; provide licensing guidance to branches.
• Produce and maintain monthly fleet reports and status tracking for lifecycle activities and key fleet data.
• Cross-train to support and execute additional fleet team functions, including project master file maintenance, vendor and material workflows, invoice and file management (e.g., Geotab, Highway 407, upfitters, transport providers), licensing and renewals, fuel card administration, inspections, weight and violation tickets, insurance documentation coordination, applicable tax processing, and preparation of Powers of Attorney (PoA).
• Serve as a point of coordination for vendor and transport communications and manage all Intranet Fleet forms.

Must-haves for this role:

• College or University Degree in accounting or administration combined with 3 - 5 years of relevant experience
• 2-4 years of experience in equipment management, and/or procurement, purchasing, supply chain
• Strong proficiency in Microsoft Excel, data analysis skills, managing multiple data sites
• DBS is an asset, Geotab (optional)
• Excellent written and verbal communication skills for vendor communications and internal reporting
• Highly organized with attention to detail
• Experience with ERP and procurement systems (e.g., Sensaas) is an asset
• Ability to analyze TCO, understanding of contract terms, pricing structures, and vendor scorecards is an asset
• Knowledge of fleet categories: vehicles, upfitting, telematics, fuel, maintenance is an asset
• Bilingual, English and French, is an asset

About Toromont Cat

With over 4,000 employees and 56 locations from Manitoba to Newfoundland, Toromont Cat has a proven track record, industry knowledge, dealership infrastructure, and service mindset to ensure our Construction, Mining, and Power Generation customers succeed.   At Toromont Cat, work is built around people's strengths, our products, technology and an outstanding customer experience and through our strong partnership with Caterpillar ™, Toromont Cat takes care of our employees who take care of our customers! When you join our team, you become a member of the Toromont family. Your success is our success!

Artificial Intelligence (AI)

Please note that our hiring processes involve the use of artificial intelligence (AI) tools to assist with screening, assessing, or selecting candidates; all final decisions are reviewed by our Talent Acquisition team to ensure fairness and compliance with applicable laws.