Purchasing Administrator

Napoleon leads the way with innovative engineering, advanced manufacturing
techniques, unsurpassed customer service and remarkable product quality. Our
award-winning products offer a best-in-class experience for all customers’ home
comfort needs. While we are proudly Canadian, Napoleon is also fortunate
to operate on a world-wide scale.

The warmth and experience that Napoleon product brings to the homes of our
customers transcends borders, language, and cultures to elevate everyday
experiences, so you love being home. Throughout North America, Europe,
South America and Asia, Napoleon creates memorable moments through our stunning
designs and innovative technologies.

This posting is for an existing permanent vacancy and is actively being
recruited for.

Title: Purchasing Administrator

Reports to: Director of Procurement

Work Status: Hybrid

Hours of Work: 8:00 am - 4:30 pm

Job Purpose: First point of contact for all Procurement inquiries. Assist and
support the purchasing department functions. Support in the maintenance of
information in Dynamics365 to support production schedules, maintain service
level with internal stakeholders.

Key Responsibilities and Accountabilities:

* Set up New Purchased Production Parts and Service Parts in D365 based on New
Part Kick Off form; enter standard cost and planning info.  Communicate
completion of set-up to internal stakeholders; commodity managers,
accounting, material planners, etc.
* Maintain part default information on Released Production Parts on an ongoing
basis; trade agreement updates. Update and maintain monthly costing changes
spreadsheet for finance.
* Set-up New Vendors and maintain vendor information in Dynamics365
* Request quote from China; set-up and maintain purchasing information for all
Grill Service Parts.  Ensure that D365 is updated accordingly
* Set-up parts for intercompany purchasing - between Canada, the US and Mexico
* Create, issue, confirm and receive purchase orders for invoices through DOOAP
financial system. Communicate to Accounts Payable when completed
* Validate and process all invoices through DOOAP financial system; request for
purchase requisition to be completed from appropriate department.  
* Purchase Order processing, including vendor confirmations, updating D365 with
delivery info.
* Contact vendors; follow-up on RFI/RFQ, obtain purchase order status update,
resolve any receiving or invoicing issues
* Complete special projects as assigned.  Provide back up support for MRO
Assistant & Buyer
* Set-up and maintain Vendor Contract Management System; notify Purchasing
Manager/ Director of Procurement of upcoming contract expirations

Education and Experience:

* •Minimum grade 12.  College diploma (i.e. Business Administration) is
preferred.
*  1 - 3 years relevant experience required.  Experience in a manufacturing
environment is preferred.  Buying experience is considered an asset.
* Business Administration, enrolled in SCMP considered an asset
* Computer literate with MS Office. Intermediate Excel skills are required.
Experience with MRP or ERP system is preferred.
* Analytical, critical thinking skills, investigative skills, excellent written
and verbal communication skills, organizational skills, problems solver, able
to work under pressure, self-discipline, work with little supervision, team
player, and multi-task. Time management skills are key.

At Napoleon, we believe in creating an environment where our Associates can
thrive personally and professionally. Here’s what you can look forward to when
you join our team:

Benefits, Health, Well-being & Support

* Comprehensive health, dental, vision, and life insurance coverage – 100% of
premiums paid by the Company!

* Long Term Disability Protection

* Well-being support programs and virtual medical visits

* Employee & Family Assistance Program for mental health and well-being (EAP)

Career Growth & Development

* Training Allowance and continuous learning opportunities and programs

* Leadership development and mentorship programs

* Clear pathways for advancement

Culture & Community

* Appreciation events, raffles, and team building activities

* Napoleon Cares – A fund sponsored by Associates to help Associates in times
of need

Financial Security

* Competitive total compensation package, inclusive of bonus opportunity

* Retirement savings plan with matching Company contributions (RRSP/DPSP)

* Exclusive Associate discounts on our award-winning products

Artificial Intelligence Disclosure: As part of our commitment to transparency
and fairness in hiring, we disclose that automated tools, including artificial
intelligence (AI), may be used to support parts of the recruitment process. This
may include functions such as resume parsing, candidate ranking, or initial
screening. These tools do not make final hiring decisions but may assist Talent
Acquisition in evaluating applications. AI tools used may include systems based
on algorithms, statistical models, or machine learning.

The Napoleon Group of Companies is committed to fair and accessible employment
practices that attract and retain Associates with disabilities. This includes
providing accessibility across all stages of the employment cycle. Accommodation
is available upon request.

We thank you for your interest in The Napoleon Group of Companies and
for participating in our competition.  Only those candidates selected for
consideration will be contacted.