Project Management Office Specialist

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Ottawa, ON., (CAN.), Hybrid

Thales has a vacancy for a Project Management Office (PMO) Specialist who will be responsible for supporting project delivery through effective coordination, data management, documentation, and process standardization. This role contributes to the development of consistent practices, maintains accurate project information, and supports stakeholders across multiple initiatives.

Working in a fast‑paced environment, the PMO Specialist ensures the smooth execution of activities by supporting planning, documentation, communication, and continuous improvement.

Regulatory Compliance Requirement

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List and/or the US the Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access.

Under the direction and support of the Procurement Manager and PMO Manager Lead, the PMO Specialist will be responsible for:

Collection of Procurement Data:

• Collecting and maintaining accurate supplier information (contacts, details, etc.), to support Electronic Acquisition onboarding processes.
• Supporting the preparation of documents required for NDAs, Non-Competes, and Terms & Conditions.
• Compiling and packaging relevant information for work packages to be sent to the Shared Services Center.

Non-Competes Management

• Gathering and vetting non-compete forms, ensuring quality and completeness of data.
• Working directly with internal requestors to ensure accurate and timely submission of non-compete requests.
• Addressing the current backlog of non-competes, while managing new requests.

Process Mapping & Standards Development

• Developing standard Procurement Vetting templates for strategic procurement elements.
• Developing standardized documentation and presentation templates to support strategic planning, budgeting, and category management activities across procurement functions.
• Contributing to internal procurement process mapping in-line with Chorus standards, ensuring all stakeholders have a clear, consistent view of end-to-end processes; and
• As required, provide project coordination support, including oversight of planning, execution, stakeholder communication, progress monitoring, issue resolution, and maintenance of project documentation to ensure successful delivery of project objectives.

Bachelor’s degree or college diploma in Business Administration, Project Management, Procurement, or a related technical field.

• Minimum of five years of demonstrated experience in the last ten years in a similar role.
• Strong organizational skills and ability to balance multiple priorities.
• Ability to work independently with minimal supervision.
• Ability to manage and control project records and documentation.
• Proficiency in using Microsoft Word, Excel, SharePoint, PowerPoint and JIRA.
• Familiarity with Enterprise Resource Planning (ERP) tools such as SAP is an asset.
• All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program.

• Detailed knowledge and understanding of the Defence Sector.
• Strategic procurement and contracting capabilities.
• APICS, CPSM

Schedule: 40 hours per week / 5 day per week.

Physical Environment: Hybrid role – Onsite and remote working.

Travel: Minimal travel required.

Why Join Us?

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The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash 60,000.00 – 110,000 CDN Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

AI

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.