Project Logistics Coordinator - Marine & Offshore
Rhenus Logistics
2 days ago
Full-time
On-site
Mississauga, Ontario, Canada
What You Can Expect:
- Support the coordination of offshore, marine, and project cargo shipments, including export, import, and domestic movements across multiple modes of transport
- Assist with day-to-day operational and administrative activities, including documentation, data entry, and shipment tracking
- Monitor shipments to ensure timely and complete delivery, maintaining proactive communication with internal teams, clients, and service providers
- Maintain accurate and up-to-date shipment data within internal systems, ensuring strong data integrity and visibility
- Build and maintain effective relationships with customers, carriers, port terminals, and project vendors to support smooth execution
- Support the sourcing and coordination of specialized vendors, including carriers, terminals, and service providers relevant to offshore and marine logistics
- Assist in negotiating rates and service terms with logistics providers to ensure cost-effective and reliable solutions
- Identify shipments requiring special handling, including oversized, heavy-lift, or time-sensitive cargo, and support planning accordingly
- Review shipping and customs documentation for accuracy and compliance with regulatory and project requirements
- Contribute to resolving operational challenges and escalating issues where needed to ensure minimal disruption
- Progressively take on increased responsibility for coordinating and managing individual offshore and project logistics movements
- Support project planning activities, including timelines, cost considerations, and coordination across stakeholders
- Contribute to process improvements and operational efficiencies within the offshore and marine logistics function
What You Bring:
- Degree in Supply Chain Management, Logistics, or a related field, or equivalent practical experience
- Minimum 2+ years of operational experience in freight forwarding, preferably within offshore, marine, or project logistics environments
- Solid understanding of import and export processes, including documentation, bills of lading, delivery orders, and customs requirements
- Exposure to project cargo, heavy-lift, out-of-gauge, or time-critical shipments is a strong asset
- Familiarity with offshore and marine operations, including coordination with ports, terminals, or vessel operators, is preferred
- Strong communication and interpersonal skills, with the ability to collaborate across international teams and stakeholders
- Self-motivated with the ability to manage responsibilities while maintaining accuracy and accountability
- Team-oriented mindset with a willingness to support broader operational objectives
- Strong numerical and analytical skills, including freight calculations and unit conversions
- Working knowledge of international trade principles, including practical application of Incoterms
- Ability to manage multiple priorities and meet deadlines in a fast-paced, operational environment
- Flexibility to work across time zones and support operational requirements as needed
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams
- Experience with logistics or shipment management systems is an asset
- Willingness to work extended hours when required to support project timelines
- Valid driver’s license and ability to travel locally as required