Project Coordinator - Austin Transportation and Public Works
City of AustinJOIN THE CITY OF AUSTIN TEAM
At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?
Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Value and Innovation : Work in an environment where employees are valued and innovation thrives.
Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.
About Us!
Austin Transportation and Public Works (TPW) is a highly reliable organization that builds and maintains infrastructure for our community. Our vision is for Austin to be the model for safe, reliable, and sustainable transportation. We value safety, unity, reliability, accountability, integrity, community, and employee fulfillment.
Job Description:
Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Communicates project and/or program information to internal and external customers.
Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
Develops, maintains, and improves City of Austin design and construction standards.
Provides technical advice and assistance.
Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
Knowledge of laws, rules, regulations, and codes associated with project assignment.
Knowledge of budget policies and principles.
Knowledge of contract management principles, methods, and practices.
Skill in adapting, interpreting, and applying guidelines and standards.
Skill in establishing and maintaining positive relationships with internal and external customers.
Skill in using available software packages.
Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
Ability to communicate in oral or written format to a variety of audiences.
Minimum Qualifications:
Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work.
Experience may substitute for education up to a maximum of four (4) years.
Licenses and Certifications Required:
May require a valid Texas driver license.
Preferred Qualifications:
Experience with contract management, including preparing purchase orders, invoice processing and budget monitoring.
Ability to work efficiently in a fast-paced environment while prioritizing competing tasks and meeting deadlines. Experience coordinating multiple projects and activities simultaneously.
Experience facilitating project coordination meetings and maintaining project documentation, including meeting notes, action items, and status updates for project teams and stakeholders.
Experience interpreting construction drawings and diagrams, including traffic signal design and traffic control plans.
Experience using City software applications such as eCAPRIS, AMANDA, the AB+C permitting system, AIMS/Advantage, GIS applications, Knack applications, and Microsoft Office.
Experience conducting field visits and coordinating with contractors and field crews to monitor project progress, verify work activities, and support issue resolution
Notes to Candidate:
The Project Coordinator position is part of the Arterial Management Division (AMD) within the Transportation and Public Works Department and supports the Program Management Team in delivering projects across the City’s Capital Improvement Program (CIP) and routine maintenance portfolio.
This position coordinates work within AMD and with external partners, including other Transportation and Public Works divisions, contractors, the Texas Department of Transportation (TxDOT), the Capital Metropolitan Transportation Authority (CapMetro), and private development partners.
The Project Coordinator will support multiple project managers and assist with project implementation from initiation through close-out. Responsibilities include preparing cost estimates, creating and reviewing work orders, monitoring project budgets, preparing financial documentation, coordinating meetings with contractors and stakeholders, and supporting project close-out activities.
This role helps ensure projects are delivered efficiently and supports AMD in meeting program delivery goals. The position also includes periodic field visits to coordinate, monitor, and support ongoing project and maintenance activities.
Driving Requirement:
This position requires a valid Texas driver license or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requisite. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.
Essential Employee: This position is considered an “Essential” role and is essential to the operations of the City based on the preparation, response, and recovery phase of extraordinary situations or emergency conditions. As an employee that has been designated as “Essential” the expectation will be to work at a designated work site during declared extraordinary situations or emergency conditions to serve the community. Essential Employees during emergencies play a role in ensuring the public health, safety, and welfare of our community and ensuring City operations continue.
Pay Rate: $32.96 - $41.20
Hours: Monday - Friday 8:00am to 5:00pm.
Hours may vary depending on departmental needs and initiatives.
Work Location: 8700 Cameron Road, Austin, TX, 78754.
Watch for the video linked below to learn more about Austin Transportation and Public Works and its role in the region's mobility landscape. Inside TPW
Working for the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities, and more. For more information on City of Austin Benefits click here!
Applicant: READ THIS STATEMENT Regarding your Application:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., "see resume" or "see Linked In Profile"). Resumes will not be used to qualify for the position and will not be used to recommend salary.
Close Job Posting:
Department may close the job posting at any time after 7 days.
90-Day Provision for Additional Vacancy: This posting may be used to fill other vacancies in other sections within the Division. Decisions on assigned section will be made at the time of hire based on business needs.
Office Location Notes: Office location is subject to change based on department needs and programs.
PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation.
Video Conferencing Software Technology:
Austin Transportation and Public Works uses the communication platform, Microsoft Teams, to conduct virtual interviews.
A Cover Letter and Resume are required for this position. Please be sure to upload these documents for consideration.
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.