Procurement Specialist

Position Title: Procurement Specialist
Department: Finance 
Position Type: Full-Time
Classification: NSGEU Band 6
Salary Range: $51,558 - $63,043.50 (37.5 hours/week)
Posting Date: March 14, 2026
Closing Date: March 23, 2026 at 1:00 PM AST

Position Description

The Procurement Specialist supports the university’s Procure‑to‑Pay (P2P) operations by coordinating purchasing activities, maintaining strong vendor relationships, and ensuring compliance with institutional policies and the Nova Scotia Public Procurement Act. The role also serves as the Purchase Card (P‑Card) Administrator, providing program oversight, training, and audit support. Close collaboration with Accounts Payable is essential to ensure smooth transactional workflows, timely issue resolution, and strong financial controls.

Key Responsibilities

Procurement of goods/services:

• Coordinate purchasing activities for a wide range of goods and services.
• Ensure all procurement actions comply with university policies, the Nova Scotia Public Procurement Act, and applicable trade agreements.
• Support competitive bidding processes, including RFQs, RFPs, and tenders.
• Review purchase requisitions for accuracy, compliance, and value‑for‑money considerations.
• Work closely with Accounts Payable to resolve invoice discrepancies, ensure proper documentation, and support timely payment processing.
• Maintain strong vendor relationships, ensuring clear communication, issue resolution, and adherence to compliance requirements.
• Assist with contract management and supplier performance monitoring.
• Manage activities related to customs clearance, including working with customs brokers and ensuring proper documentation for imported goods

Purchase Card Administration & Audit Support:

• Serve as the primary administrator for the university’s P‑Card Program.

• Oversee card issuance, user setup, spending limits, and program documentation.

• Deliver training and onboarding for new cardholders and approvers, both virtually and in person.

• Monitor transactions for compliance with policy and financial controls.

• Conduct and support P‑Card audits, including documentation review and follow‑up on exceptions.

• Recommend improvements to strengthen program efficiency, user experience, and compliance.

Qualifications

• College Diploma or equivalent, in a related field.
• SCMP Designation or PSPP Certification are preferred.
• Three to five years of related procurement experience.
• Ability to work independently and as part of a team across multiple departments.
• Strong understanding of procurement principles, competitive bidding, and public‑sector compliance.
• Ability to interpret and apply university procurement policies, the Nova Scotia Public Procurement Act, and applicable trade agreements.
• Excellent attention to detail
• Comfortable working with financial documentation.
• Proven relationship-building skills when dealing with vendors.
• Strong communication and customer‑service orientation when supporting internal stakeholders.
• Proficiency in Microsoft Outlook, Word, Excel, and Teams is required.
• Ability to deliver clear, engaging virtual and in‑person training for P‑Card users.
• Strong organizational skills and the ability to manage multiple priorities in a fast‑paced environment.
• Strong problem‑solving skills with the ability to analyze issues, recommend solutions, and support continuous process improvement.

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca or 902-867-5038.  

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2022, Maclean's annual university rankings put StFX #1 in student satisfaction and #2 in reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca or www.visitantigonish.ca.