Procurement Specialist

About Us:

The Technical Standards and Safety Authority (TSSA) is deeply committed to safety and passionate about making Ontario a safer place to live, work, and play. Our unified team -  what we proudly call ONE TSSA – works collaboratively to deliver better safety for our province.

TSSA is a not-for-profit regulator that has dedicated over 25 years of expertise and experience to the safety of Ontario. Mandated by the Government of Ontario, TSSA’s team of over 450 professionals works to enhance public safety across multiple sectors we regulate.

As an award-winning organization, TSSA firmly embeds safety in our culture and all aspects of our work. Fostering a strong safety culture has earned us the 5-Star Safety Cultures Award from Canadian Occupational Safety magazine for three consecutive years (2022-2024).  

As ONE TSSA we are guided by the following values in all we do:

• Safety: Be safety-focused at all times
• Collaboration: Work well with others
• Accountability: Take responsibility for our actions and deliver on our commitments
• Integrity: Conduct ourselves transparently using risk-informed evidence
• Inclusion: Embrace diversity through respectful leadership
• Innovation: Be forward-thinking, adaptable, and data-driven

Joining TSSA means becoming part of a team of experts from diverse fields, backgrounds, and cultures. It’s an opportunity to hone your skills, expand your knowledge, build a rewarding career, and realize your full potential.

Position Summary:

As our Procurement Specialist, you will ensures transparency, stakeholder alignment, and value for money by driving strategic sourcing initiatives and guiding internal clients through the procurement process. This role facilitates the full procurement lifecycle—acquiring goods and services strategically, cost-effectively, and in compliance with internal policies and the Ontario Public Service (OPS) Directive—while providing expert guidance on high-value, complex procurements.

Job Responsibilities:

• Lead and facilitate high-value, complex procurements, including conducting market research, engaging with vendors, and assessing business needs

• Independently source, draft, negotiate, and execute contracts for goods, services, and consulting engagements – including new contracts, extensions, and amendments, ensuring cost advantage and alignment with organizational needs.
• Conduct procurement planning by performing needs assessments and defining requirements with business units, project teams, and evaluation committees.
• Coordinate procurement activities by facilitating touchpoint meetings with stakeholders, aligning timelines, scheduling key milestones, and tracking deliverables.

• Offer guidance to business leaders on sourcing strategies, required signatories for contracts, executive summaries, and business cases.

• Ensure procurement activities comply with internal policies and external regulations by reviewing and validating procurement exemptions (e.g., sole/single source) and supporting consistent application of TSSA’s procurement policy.

• Track and maintain procurement activities documentation in the Contract Management System (CMS) to confirm compliance with the OPS Directive and other internal policies and to establish transparency of process.
• Monitor vendor performance and facilitate conversations with clients and vendors to resolve issues, maintain supplier relationships, and track performance metrics and milestones to ensure service quality and accountability.

• Perform other related duties or project-based tasks as required.

Job Qualifications:

• Post-Secondary Diploma in Supply Chain Management, Business Administration, or related field
• 5 years of strategic procurement experience, preferably in the public sector
• G2 license required to move fleet vehicles around as necessary
• Prior experience with the Ontario Public Service procurement directive is an asset
• Experience in leading end-to-end RFP processes, including drafting complex Procurements and managing cross-functional evaluations
• Experience negotiating high-value contract terms with vendors and guiding internal clients
• Ability to engage with stakeholders across all levels of business to lead and execute procurement initiatives.
• Strong quantitative skills to assess diverse pricing models, apply scoring methodologies, and evaluate various pricing proposals.
• Proven ability to manage multiple high-impact initiatives, adapt to shifting priorities, and thrive in a fast-paced, deadline-driven environment

Inclusion and Equal Opportunity Employment:

TSSA is an equal opportunity employer committed to diversity and inclusion. We are committed to building and maintaining collaborative, caring and positive work environments so that our employees bring their whole selves to work each and every day. We encourage all qualified applicants to apply without regard to race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status or disability. Only those selected for an interview will be contacted.

TSSA is pleased to offer accommodations for applicants with disabilities. If you are interested in applying for a job opportunity, or are contacted by us regarding a job opportunity, please advise of any accommodations you may require. 

This job posting is for an existing vacancy within TSSA. We are actively seeking a qualified candidate to fill the current position. We encourage all interested applicants to apply. 

TSSA uses AI to support screening of pre-screening question responses. Even if an application is flagged by the system, our team endeavours to review all candidates’ qualifications and experience.