Procurement Analyst (Part-Time College Aide)

Job Description

ABOUT THE CAMPAIGN FINANCE BOARD

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

ABOUT THE DEPARTMENT

The Operations and Finance division is responsible for the financial, procurement & administrative services that support agency-wide operations. The Procurement Analyst (College Aide) will report to the Director of Procurement and Contract Management/ Deputy Agency Chief Contracting Officer (DACCO) and will be part of a dynamic, service-oriented team responsible for processing procurements for services, goods and construction in an accurate and timely manner using the appropriate procurement methods ensuring the procurements are in compliance with the rules associated to the funding stream in order to meet CFB’s goals and objectives.

The Procurement Analyst will be responsible for procurement (research market trends, create and administer purchase orders and requisitions, manage the lifecycle of a small or large solicitations, etc.) and procurement management (tracking vendor agreements, analyze various procurement process and metrics, execute pivot tables for data management etc.) and other procurement related duties. Responsibilities include, but are not limited to:

- Processing purchase orders and requisitions.

- Maintain and update procurement status reports and database.

- Prepare and analyze procurement data.

- Assist with managing and tracking purchase requisitions, purchase order, and contract.

- Support Requests for Proposals (RFP), the bid solicitation, and awardee process.

- Work closely with other departments to ensure contractual agreements are met.

- Assist in managing and maintaining strong vendor relationships.

- Assist Operations and Finance staff with any special projects.

- Additional responsibilities as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

- High level of technical proficiency, particularly working with Microsoft platforms, primarily Excel and pivot tables.

Skills

- Excellent analytical skills, good reasoning abilities, and execution of sound judgments.

- Strong problem-solving, writing, oral, and organizational skills.

- Superior interpersonal skills including patience and ability to work well with external vendors and staff at all levels and functions.

Abilities

- Strong communicator and collaborator who can adapt to a variety of work styles.

- Ability to maintain a high level of confidentiality.

Other Behaviors

- Demonstrated commitment to the principles of equal opportunity, diversity, inclusion, and intersectionality in the workplace.

- Strong work ethic and meticulous attention to detail.

PREFERRED QUALIFICATIONS

- Entry-level experience, with an interest (in procurement and data analytics.)

- Current college student, pursuing a degree in Business Administration, Finance, and/or Public Administration highly preferred.

- Strong analytical, problem-solving, and communication/presentation skills (both verbal and written) and the ability to manage multiple projects with various deadlines simultaneously.

- Excellent analytical skills, good reasoning abilities, and execution of sound judgments

- Experience performing data entry and processing high volumes of information and the ability to work on multiple projects concurrently.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.