Procurement Administrator

ACDC Dynamics a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry is looking for an experienced and dynamic Procurement Administrator.

Key Performance Areas

• Reviewing purchase orders and making sure that they are complete and accurate before approving them
• Making sure that contracts are issued in accordance with ACDC regulations regarding terms and conditions
• Negotiating prices for goods or services to ensure that they are fair market value
• Coordinating with vendors to ensure that they deliver on time and meet quality standards
• Coordinating bids from vendors and selecting a winning bidder based on merit
• Managing inventory levels of materials and supplies, ensuring that there is an adequate supply for operations but not too much so as to go unused
• Ensuring that all funds are available before signing contracts with vendors or paying invoices from contractors
• Reviewing bids to determine whether they are reasonable, based on market prices of similar goods or services

• Monitoring inventory stock. This includes observing whether the appropriate items have arrived and determining what needs to be reordered.
• Monitor Stock to be aware of low supplies to make purchase orders in advance of stock running out.
• Work with suppliers to negotiate material and order costs, and compile cost reports for invoices. In some cases, negotiating may be necessary to get the best rates possible.
• Prepare purchase orders and send order requests to suppliers. Update records and follow up with vendors to check if the order is being processed.
• If issues arise with shipments or orders are incorrect or late, work with the supplier to resolve the issue.
• Build strong relationships with key contacts within these companies, working with them closely to fix problems as quickly as possible.
• Perform inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts.
• Provide additional administrative support for team members as needed.