Podcast Operations Coordinator – MAXCast (Remote, 5–10 hrs/week)

Podcast Operations Coordinator – MAXCast (Remote, 5–10 hrs/week)

Location: Remote in Canada
Commitment: 5–10 hours per week (flexible, remote)
Deadline: November 20, 2025
Type: Volunteer

About MAXCast

MAXCast is the official podcast and media platform of Muslims Achieving Excellence (MAX) — a national organization that connects and celebrates Muslim professionals, founders, and leaders across Canada and beyond.

Through long-form interviews, event coverage, and short-form storytelling, MAXCast amplifies voices shaping the future of Muslim excellence in business, government, academia, and the non-profit sector.

We are now seeking a Podcast Operations Coordinator to help establish, manage, and optimize our podcast’s technical and publishing infrastructure.

Role Overview

The Podcast Operations Coordinator will oversee the backend systems, tools, and workflows that power MAXCast.

This person will ensure that every episode moves smoothly from recording to publishing while maintaining high standards for quality, consistency, and distribution.

You’ll play a key role in setting up and improving our podcast hosting, distribution, and analytics processes.

Responsibilities

Infrastructure & Setup

• Configure and manage hosting on Buzzsprout (or equivalent)

• Set up and maintain RSS feeds and directory submissions (Spotify, Apple, Google, YouTube)

• Create standardized episode templates for descriptions, tags, and thumbnails

Publishing & Workflow Management

• Manage episode uploads, metadata, and publishing schedules

• Coordinate with the Media & Content Volunteer team for timely releases

• Organize file storage, naming conventions, and backup systems

Analytics & Optimization

• Monitor listener statistics and platform performance

• Provide insights to improve reach and engagement

• Research and implement best practices for podcast SEO and discoverability

Automation & Integrations (Optional)

• Connect Buzzsprout with tools like Descript, Canva, Google Drive, Notion, or Zapier

• Suggest ways to automate routine publishing or analytics tasks

Requirements

• Strong organizational and technical skills

• Comfortable using or learning podcast tools (Buzzsprout, Spotify for Podcasters, Riverside, or similar)

• Familiarity with content workflows and digital tools (Google Workspace, Notion, Canva, Descript, etc.)

• Attention to detail and ability to manage deadlines independently

• Excellent communication and problem-solving skills

Assets:

• Previous experience in podcast production, media, or operations

• Understanding of RSS feeds, podcast directories, and metadata

• Basic audio knowledge or editing familiarity (Descript, Audacity, etc.)

Why Join MAXCast

• Build hands-on experience in podcast operations and digital media management

• Collaborate with creative professionals and community leaders

• Be part of a growing national platform promoting Muslim excellence

• Flexible hours, remote collaboration, and creative freedom