Parts & Inventory Coordinator

Website Summary

Trak group is partnering with a growing manufacturing client seeking an Parts & Inventory Coordinator to support spare parts inventory management, shipping, receiving, and order fulfillment operations. This hands-on position is responsible for maintaining accurate inventory records, processing incoming materials, and ensuring timely and accurate shipments to customers throughout the United States and Canada.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced warehouse environment. This role requires strong inventory management skills, ERP/MRP system knowledge, and the ability to collaborate with Customer Service, Supply Chain, Operations, and Finance teams.

Responsibilities

Inventory Management

• Maintain accurate inventory levels for divisional spare parts.

• Perform regular cycle counts and physical inventory audits.

• Monitor stock levels and identify replenishment needs.

• Investigate and resolve inventory discrepancies.

• Organize, label, and properly store inventory to ensure accuracy and accessibility.

• Maintain accurate inventory records and transactions within the ERP/MRP system.

• Support inventory accuracy and continuous improvement initiatives.

Shipping & Receiving

• Receive shipments from company facilities and external suppliers.

• Inspect incoming materials for accuracy, quantity, and condition.

• Record receiving transactions and inventory movements within the ERP/MRP system.

• Coordinate the processing, labeling, and storage of incoming materials.

• Communicate receiving discrepancies to suppliers and internal departments.

• Process and fulfill customer spare parts orders.

• Pick, pack, and prepare shipments for customers throughout the United States and Canada.

• Coordinate parcel, freight, and logistics shipments.

• Prepare accurate shipping, customs, and export documentation.

• Ensure orders are fulfilled accurately, professionally, and on schedule.

Warehouse Operations & Continuous Improvement

• Maintain a clean, organized, and safe warehouse environment.

• Safely operate material handling equipment.

• Support improvements to warehouse layout, inventory processes, and order fulfillment efficiency.

• Collaborate with Customer Service, Supply Chain, Operations, and Finance to resolve inventory and order issues.

• Provide backup support for shipping, receiving, and general warehouse operations.

• Follow established safety procedures and warehouse best practices.

Must-Haves

• Working knowledge of ERP/MRP systems and inventory transactions.

• Understanding of warehouse, inventory control, shipping, or receiving processes.

• Strong computer skills, including Microsoft Outlook and Excel.

• Excellent organizational skills and attention to detail.

• Ability to accurately process inventory records and shipping documentation.

• Strong problem-solving skills with the ability to investigate inventory discrepancies.

• Ability to manage multiple priorities in a fast-paced warehouse environment.

• Strong communication and teamwork skills.

• Ability to work independently and collaborate with cross-functional departments.

• Ability to lift up to 50 pounds.

• Ability to perform physical warehouse duties for extended periods.

• Commitment to workplace safety and maintaining an organized warehouse.

Preferred

• 2–3 years of warehouse, inventory, shipping/receiving, or logistics experience.

• Previous experience managing spare parts inventory.

• Experience performing cycle counts and physical inventory audits.

• Familiarity with parcel and freight shipping processes.

• Experience preparing customs and export documentation for shipments to Canada.

• Forklift certification, or willingness to obtain certification after hire.

• Experience supporting warehouse process improvements and inventory optimization.