JOB SUMMARY:Within the context of a client service culture and in accordance with the established vision and values of the organization, works as a member of an integrated team and performs a variety of purchasing duties in support of the overall equipment/supply requirements within a fast paced, high volume operating room environment. The OR Purchasing Secretary places specialty purchase orders for medical personnel, completes and processes purchase requisitions, receives and distributes goods, follows up and expedites purchase orders, liaises with BCCSS/vendors for pricing and quote information, arranges product demonstrations and evaluations. Establishes and/or revises re-order points and administers standing orders for non-inventory, vendor direct items and specialized equipment/supplies. Administers standing orders by determining re-order points, placing orders for stock required, preparing purchase orders and contacting suppliers directly. Tracks purchases against program information and sets up meetings to discuss and provide recommendations regarding equipment discrepancies / inventory levels as well as providing customized reports as required. Contacts suppliers to follow up on order discrepancies, delivery delays, and price adjustment. Duties also include typing a variety of technical and non-technical material, updating computerized inventory and purchase order databases utilizing intermediate word processing and spreadsheet software packages, compiling statistical information for reporting purposes, setting up and maintaining area filing systems and responding to a variety of enquiries in accordance with departmental standards.
QUALIFICATIONS:Education & Experience Grade 12, supplemented by accounting courses and four years’ recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to keyboard at 55 w.p.m.Knowledge of medical terminologyAbility to communicate both verbally and in writing. Ability to organize work.Physical ability to carry out the duties of the job. Ability to deal with others effectively.Ability to operate related equipment.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.
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At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.
