Operations Manager

The STEM Alliance is a rapidly growing Westchester County nonprofit that is building a network of STEM learning opportunities for adults and children. Our goal is to empower our clients with STEM skills that not only lead to higher paying jobs but also solve today’s most critical challenges. The Operations Manager is a critical member of the Operations Team who also provides accounting, Tech and other operational support to all of our Teams to advance programmatic success. The Operations Managers responsibilities include but are not limited to the following:

What you'll be doing

The responsibilities of this role can be tweaked depending on the talents of the right candidate and the  needs of our team. Having said that, it's likely that you'll be doing some of the things below, together with our Operations Team:

Accounting

• Conduct all booking necessary to maintain QuickBooks accounting records
• Collect and record payments for programs
• Categorize and book expenses and revenue receipts
• Communicate with the Treasurer and Accountant to prepare budget updates for Quarterly Board reports
• Pay bills as needed on a timely basis
• Collaborating with our outsourced accounting team to supervise invoicing and on time payment of account receivable monies
• Manage contract negotiations for various business needs
• Manage and submit monthly payroll including working with various Supervisors to ensure timely review of time cards and Paid Time Off requests
• Conduct budget reviews for discrete programs or grants as needed
• Assist with the submission of annual taxes, audits and financial review

Donations & Grant Management

• Manage donation deposits and collaborate with staff from the Resource Development team to ensure proper donation acknowledgments are sent in a timely manner
• Track and assign gifts or receipts for specific projects or grants  

Budget Compliance

• Work with Chief Operations Officer to prepare monthly and quarterly financial reports to ensure proper stewardship of our organizational resources
• Including gathering, analyzing and interpreting external and internal data and writing budget reports
• Collaborate with Department leadership to ensure that spending aligns with budgetary and strategic priorities through quarterly meetings

What you bring

First and foremost, we are looking for someone who is warm, friendly and values teamwork.  We would hope that you are looking to expand your personal and professional goals. Also significant is that you have a desire to serve others and learn how STEM education and Digital Equity are creating a ladder of opportunity for all. Lastly, we would need you to be able to complete tasks independently and in a timely manner with some guidance. 

Besides that you might have:

• Minimum 1 year Quickbooks experience (QB Online preferred) 
• Significant experience with spreadsheet and budgeting
• A gift for multitasking in a way that leverages problem solving, being solution oriented and flexible
• Experience with the Google Workspace platform
• Confidence with technology and savvy enough to learn new software
• A desire to work in a job where you can make a difference in the lives of people and the community
• A goal of working with employees that enjoy each others’ time and company

What we offer

• An office in the heart of Mamaroneck just steps from Metro North, shopping, restaurants and our favorite local coffee shop for off site meetings 
• A bright, inviting and collaborative open workspace (no cubicles!) with parking nearby
• Banking benefits with a partner bank
• Generous Paid Time Off
• A workplace culture that prioritizes understanding, empathy and diversity
• Opportunities to network in professional environments across the County and participate in relevant professional development experiences

Are you excited? So are we!

Apply today to play an active role in changing our world for the better by empowering and training the next generation of STEM leaders and bridging the digital divide through inclusion initiatives.

If you’re enthusiastic about our mission, we’d love to hear from you!  And please note:

- Research shows that while men apply to jobs if they meet about 60% of the criteria, women and those in traditionally underrepresented groups tend to apply only if they check all the boxes. If you think you have what it takes but don't meet every single point above, please still apply! We'd like to learn more about you to see if you could be a great fit.?

- We value the diversity of our colleagues. People with disabilities are currently underrepresented in our company and underserved in our community. We want to change that. For this reason, we subscribe to equal employment opportunity principles and strongly encourage people living with disabilities to apply. We will support you in the working environment.

Benefits

Health, vision and dental benefits 

Retirement benefits (403b)

Potential to earn Educational Awards toward college debt or college tuition through Americorps