Operations & Logistics Coordinator

We are seeking a highly organized Operations & Logistics Coordinator who excels at balancing competing priorities, maintaining accurate data, and coordinating transportation logistics in a fast-paced environment. In return, you'll have the opportunity to grow your career with an industry leader in environmental services while helping deliver projects that make a positive impact on communities and the environment.

• Position: Operations & Logistics Coordinator
• Type: Full-Time
• Compensation: $65,000-$80,000 per year, based on experience

ABOUT SYLVIS

SYLVIS is an established residuals management firm committed to providing industry-leading environmental consulting and operational services to a wide range of clients in both the private and public sectors. We are a group of professionals pioneering innovative solutions to beneficially use residuals. Headquartered in Metro Vancouver, we have been Making Waste History for more than 35 years and foster an environment where curiosity and initiative are highly valued. SYLVIS is looking to expand its reach by growing across North America and is looking for employees that approach life with a desire to always learn, evolve, and grow.

THE POSITION

The Metro Vancouver based Operations & Logistics Coordinator position is an opportunity to join a growing team of professionals who are passionate about the SYLVIS mission to Make Waste History through sustainable residuals management.

This role is ideal for someone who enjoys subcontractor management, transportation logistics, schedule coordination, hauling and shipment tracking, data accuracy, and clear communication with subcontractors. Working with project managers, transportation contractors, farm partners and field personnel, you will maintain tracking systems and project records, support invoice reconciliation, and help ensure projects are delivered safely, efficiently, and in compliance with regulatory and client requirements. Note that SYLVIS does not own transport vehicles but works closely with subcontractors to manage transportation requirements and coordination.

This is primarily an office-based, in-person position in at the New Westminster office in Metro Vancouver, with occasional field activities and trips to project sites. The position responsibilities include being on call to manage time sensitive phone calls outside of standard office hours. The ideal candidate is organized, detail-oriented, comfortable with data entry and reporting, and motivated by supporting sustainability-focused projects through effective operational coordination.

FUNCTIONS AND RESPONSIBILITIES

Responsibilities include, but are not limited to the following:

• Support operational logistics planning and coordination for projects
• Assess, select and draft contracts for new subcontractors
• Coordinate transportation logistics, including scheduling, hauling status tracking, and route and site access planning
• Act as the primary contact for subcontracted transporters, coordinating schedules, documentation, and day-to-day operational communications
• Maintain forecasts, shipment and hauling records, communication logs, databases, spreadsheets, and other project records
• Collect, verify, enter, and manage transportation, equipment, and project data with a high degree of accuracy
• Review transportation invoices, reconcile operational records, and support project cost tracking and forecasting
• Prepare transportation-related reports, including hauling summaries, communication updates, project metrics, and performance tracking
• Support project teams through effective coordination, continuous improvement of systems and processes, and general operational and administrative support.

QUALIFICATIONS

• Diploma or degree in Logistics, Supply Chain Management, Business Administration, Operations Management, Environmental Technology, or a related field.
• Legally authorized to work in Canada
• Valid Canadian driver’s license

SKILLS AND EXPERIENCE

• 3+ years of experience in logistics coordination, transportation coordination, operations support, dispatch coordination, project administration, or a similar role
• Experience coordinating multiple priorities and deadlines in a fast-paced environment
• Experience maintaining spreadsheets, tracking systems, communication logs, and operational records
• Strong proficiency with Microsoft Excel and Microsoft Office applications
• Experience reviewing invoices, reconciling records, and supporting project cost tracking
• Strong analytical and problem-solving skills
• Outstanding organizational skills, attention to detail, data accuracy, documentation quality, and follow-through
• Strong written and verbal communication skills
• Ability to work independently while supporting multiple project teams
• Experience with logistics, dispatch, CRM, or ERPs is an asset
• Experience with trucking, freight, shipment tracking, carrier coordination, or supply chain operations is an asset
• Experience in waste management, environmental services, agriculture, construction, transportation, or municipal operations is an asset
• Experience with GIS and mapping software is an asset

BENEFITS

SYLVIS is committed to offering a competitive benefits package and fostering long-term employee satisfaction and retention. Benefits available to permanent employees include:

• Profit Share: Annual program based on company performance
• Tech Perks: Laptop, cell phone and monthly plan to keep you connected
• Extended Healthcare Coverage: Dental, Vision, Prescriptions, Paramedical
• Insurance: Long Term Disability Insurance, Life Insurance, Emergency Travel Medical Insurance
• Employee Wellness: Sparrow virtual healthcare and mental health concierge
• Healthcare Spending Account: $1,000 per year
• Lifestyle Wellness Account: $400 per year to support active living and sustainable behaviours (e.g. fitness memberships, public transit passes, or other wellness-related activities)
• Field Gear Allowance: Up to $475 per year for work gear
• Professional Growth: Training opportunities, and dues reimbursement for a relevant professional designation
• Paid Time Off: Three weeks paid vacation to start plus 13 paid statutory holidays
• Work Flexibility: Option to work from home one day per week
• Fun and Supportive Environment: Participate in social activities and celebration of achievements

HOW TO APPLY

Submit a resume and cover letter via our website at www.sylvis.com/our-company/careers. In your cover letter, please highlight your interest in logistics, transportation coordination, tracking systems, data management, and operational communication, and include a response to the following:

• Tell us about a time you maintained accurate records while coordinating multiple people, deadlines, or moving parts.
• This role involves frequent tracking, follow-up, data entry, transporter communication, and schedule coordination. What part of that kind of work do you find most satisfying?

We are looking to fill this position as soon as a suitable candidate is found. Applications will be reviewed as they are received. We thank all applicants for their interest; however, only individuals selected for an interview will be contacted.