Operations & Logistics Administrator

Forged Drilling is a leader in innovative drilling solutions with a strong commitment to service excellence and client relationships. The Operations & Logistics Administrator will provide key support role responsible for the day-to-day administrative, travel, and logistics functions that keep Forged Drilling's operations running smoothly. This role provides front-line administrative coverage while supporting crew travel coordination, Operations administration, and general office management across the organization

Job Summary:
We are seeking a proactive and detail-oriented Operations & Logistics Administrator to support Forged Drilling’s Business Operations, Finance and HR teams. If you are exceptionally organized, thrive in a fast-paced environment and are looking for a new opportunity with a highly collaborative, high impact team, we’d love to hear from you!

Key Responsibilities:

Employee & Safety Documentation

o Track and maintain employee safety documentation

o Manage onboarding safety paperwork

o Complete and track background checks and driver abstracts

o Maintain and support the company Competency Program

o Ensure all records are current, organized, and audit-ready

Travel & Crew Logistics Coordination

o Book and manage flights, hotels, and ground transportation for Canadian and U.S. field crews

o Coordinate crew change-over logistics — manage crew change forms, communicate schedules, and liaise with field supervisors

o Handle travel troubleshooting and provide real-time support for crew travel issues

o Maintain and update the company travel booking platform, ensuring accuracy and compliance with travel policies

o Develop and maintain organized records of all travel bookings and crew logistics

Office Administration & Reception

o Manage front desk and reception — answer phones, greet visitors, and handle general office inquiries

o Monitor and manage company email inboxes and route correspondence appropriately

o Coordinate mail, couriers, and shipping logistics

o Manage office supply inventory — ordering, stocking, and maintaining organized office spaces

o Provide general administrative support to leadership and departments as needed

o Assist with filing, scanning, document organization, and records management

HR Admin & Onboarding Support

o Assist with employee onboarding preparation — set up system access, coordinate technology purchases, and prepare welcome packages

o Support the People team with administrative HR tasks and documentation processes as needed

Scheduling & Operational Support

o Assist with crew scheduling coordination and communication between departments

o Support operational planning logistics and project administration tasks

o Coordinate meeting logistics — book rooms, prepare materials, track attendance

o Assist with meeting minutes and action item follow-up as required

o Provide administrative support to the Business Operations Manager on projects and initiatives

o Assist with basic data entry, reporting, and operational tracking tasks

Finance Support

o Assist with basic data entry, reporting, and finance tracking

o Accurate entry of accounts payable and accounts receivable

o Accurate entry of visa transactions, receipt matching and reconciliations where necessary

o Manage supplier payments and customer collections

o Other projects, reporting and accounting related duties

You Will Thrive in This Role If You:

· Have at least 3 years’ experience working in an administrative role

· Have demonstrated strong organizational and time-management skills

· Are known for your high attention to detail and accuracy

· Are comfortable working with digital platforms and databases

· Can demonstrate strong written and verbal communication skills

· Have the ability to handle confidential information professionally

Why Join Us:

• Be a vital contributor to a dynamic and growing organization.
• Join a highly collaborative engaged team that is laser-focused on safety.
• Develop professionally within a supportive and innovative environment.
• We offer a competitive salary based on experience and qualifications, including benefits and opportunities for growth.
• Flexible Work Options: Enjoy the flexibility of working hybrid or in-office.

We appreciate all applications, however only candidates selected for an interview will be contacted. Thank you for your interest!

Job Type: Full-time

Pay: $55,000.00-$70,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Application question(s):

• Do you live in the Regina area? This role requires onsite work and candidates outside the Regina area will not be considered.
• Do you have at least 3 years' experience in an administrative role?
• Are you authorized to work in Canada?

Work Location: Hybrid remote in Pilot Butte, SK