Operations Coordinator (15-Month Contract)

Overview
Apex is seeking a motivated and detail-oriented Operations Coordinator to support our Steel Door Manufacturing Group. This is a full-time, 15-month contract position reporting to the Group Manager.

In this role, you will play a key part in the day-to-day operations of the team, supporting administrative, purchasing, inventory, and customer service functions. This is a great opportunity for someone who enjoys a fast-paced environment and is looking to grow within operations.

Key Responsibilities

• Prepare and process Sales Orders, Purchase Orders, and Sales Invoices
• Maintain and update schedules, ERP system (SYSPRO), and Excel trackers
• Receive and release inventory within system software
• Order and monitor shop and office supplies
• Close out jobs and purchase orders, tracking delivery timelines
• Manage and monitor shop supply inventory (including vending systems), ensuring budget control and accurate tracking
• Follow up with suppliers on open purchase orders
• Coordinate shipping logistics, including freight quotes, invoice review, and pickup arrangements
• Prepare reports, correspondence, and documentation for the management team
• Maintain organized and up-to-date filing systems
• Coordinate team meetings and record minutes as needed
• Provide professional and timely customer support
• Assist with planning team events and initiatives
• Identify opportunities to improve efficiency, reduce costs, and support project profitability
• Track budgets and warranties
• Provide occasional front desk coverage as required
• Support additional administrative tasks as needed

What We’re Looking For

• Previous experience in an administrative, operations, or coordination role
• Strong organizational and time management skills, with the ability to manage multiple priorities
• Excellent attention to detail and problem-solving abilities
• Strong communication and business writing skills
• Comfortable working both independently and as part of a team
• Proficiency with Microsoft Office and ERP systems (experience with SYSPRO is an asset)
• Ability to handle sensitive information with professionalism and confidentiality
• Adaptability and the ability to thrive in a fast-paced, changing environment
• Experience with logistics coordination or scheduling is considered an asset

Why Join Apex?

• Supportive team environment with hands-on training
• Opportunity to gain valuable experience in operations and manufacturing
• Dynamic role with exposure to multiple areas of the business