Materials Manager

Job Summary:

The Materials Manager is responsible for the end-to-end management of raw materials, packaging, and indirect supplies for the Tate's Bake Shop manufacturing operation. This role plans and coordinates sourcing, ordering, and purchasing activities; maintains vendor relationships; oversees daily inventory management; and serves as the primary procurement liaison to Mondelez (MDLZ) cross-functional teams. The Materials Manager drives cost productivity, supply continuity, and process standardization across the plant.

Job Duties:

Material Ordering & Planning

• Plan and execute purchasing of all raw materials, packaging materials, and indirect supplies based on demand plans and material projections.
• Place and manage purchase orders across key suppliers (ICB, MSP, ColorAd, Carton Services, PrintPack, Allied, SupplyOne, and specialty ingredient vendors).
• Order materials 8–16 weeks out based on material projection; manage daily orders for perishable/high-turnover items (butter, walnuts, oat, flour, eggs, milk).
• Coordinate daily raw material and packaging deliveries for Pine St and Pies+Cakes operations
• Manage weekly ordering task assignments and maintain the WB Mason ordering list.
• Establish and maintain Thursday as the designated consolidated ordering day for sanitation, lab, and safety supplies.
• Conduct weekly, biweekly, and monthly material analysis to generate purchase orders.

Supply Management

• Oversee ordering of indirect supplies across all departments: Sanitation, QC, EHS, Pine Warehouse, Maintenance, HR, Packaging & Containers, and Office Supplies.
• Manage supplier accounts for Cintas (soap, hand sanitizer, PPE), Dicor (chemicals), Uline, Advertape, Richlin, Martor, and other ancillary vendors.
• Ensure packaging materials (corrugate, bags, film, trays, stretch wrap) are available to meet production schedules.
• Coordinate with the Inventory Specialist to act on replenishment needs identified through cycle counts and inventory consolidation.
• Coordinate with scheduler to ensure correct supplies are in-house to support production

Vendor Relations

• Maintain and develop relationships with all raw material, packaging, and indirect supply vendors.
• Support MDLZ Procurement in securing competitive pricing through RFPs (corrugate, chocolate, and other categories).
• Monitor market pricing trends and identify productivity and cost-saving opportunities.
• Meet regularly with external manufacturers and key vendors to discuss production and supply needs.
• Manage supplier communications through a clear chain of command to prevent duplicate inquiries.

Material Communications & Cross-Functional Coordination

• Serve as the primary material handling contact for MDLZ cross-functional teams: PPD/PPA, BD/PCDM, corporate Procurement, R&D, and Quality.
• Collaborate with planning and sales teams through BD/PCDM on Limited Time Offers (LTOs), new product launches (Innovation), everyday SKUs, downsizes, and marketing events (4+ annually).
• Participate in NAV Supplier Management Meetings, PSI, PLT, Weekend Planning, PPD/PPA, LTO, and EveryDay project meetings, and Purés coordination as needed.
• Maintain a centralized information repository to ensure proactive communication and prevent duplicate inquiries.

Risk Management & Compliance

• Perform regular risk analysis and develop business continuity plans (BCPs) for high-risk and sole-source materials in collaboration with corporate procurement team.
• Consult with Food Safety and Quality Assurance on ingredient and packaging compliance requirements as needed
• Responsible for all applicable Company procedures and policies, including Mondelez Quality Policies.
• Ensure compliance with FDA, FSSC, New York State Dept of Ag and Markets, and other regulatory requirements to assure food safety and quality.
• Manage Tipalti invoice processing and payment workflows.
• Manage NetSuite Purchase Order issuance, adjustments, and approvals up to 100k.

Inventory Oversight

• Oversee daily inventory management of raw materials and packaging at all locations.
• Partner with the Inventory Specialist to ensure accurate counts, timely replenishment, and minimal production disruption.
• Analyze inventory data to optimize ordering frequency and reduce waste.
• Other related duties as assigned.

Compensation and Benefits

• $110,000 annual salary (OT exempt)
• 10% annual performance and company bonus
• Opportunities for growth
• Employee discounts
• Holiday pay
• 401K match
• Medical, vision, dental

*Ability to work in a manufacturing environment with known allergens such as: milk, eggs, nuts (tree nuts), wheat, soy.*

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